Term Activate Students

This function allows the users to ensure that students are eligible to enrol into classes for the term.

• Term Activate Student Individually
• Term Activate Students in Batch

Term Activate Student Individually

Roles Involved: School Student Registrar

1. Navigate to Main Menu > Records and Enrollment > Student Term Information > Term Activate a Student

2. User will be directed to Term Activate a Student page.

3. Search for a particular student by entering the Birth Certificate ID, National ID, or ID (EMPLID).

4. Click on the Search button.

5. User will be directed to the Term Activation page.

6. Click on the “+” button to add new record.

7. Click on the look-up button and select the Term to be activated.

8. Check the Eligible to Enroll checkbox so student can enroll into class.

9. Click on the Save button.

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Term Activate Students in Batch

Roles Involved: School Student Registrar

1. Navigate to Main Menu > Records and Enrollment > Term Processing > Term Activation > Term Activation Batch Process.

2. User will be directed to Term Activation Batch Process page.

3. Click on the Add a New Value tab.

4. Enter a new Run Control ID, enter any value without spacing (e.g. Batch_Upload)

5. Click on the Add button.

6. User will be directed to the Selection 1 page.

7. Click on the look-up button and select the Academic Career.

Note:
The Academic Career available depends on the role of the user.

8. Click on the look-up button and select the Activation Term.

9. Click on the look-up button and select the Campus.

Note:
User should only be able to select their own Campus.

10. Click on the Process Control tab.

11. User will be directed to the Process Control page.

12. Click on the Eligible to Enroll dropdown list and select “Yes”.

13. Click on the Run button to begin term activation.

14. Ensure that the process name SRTRMAC in the Process Scheduler Request page is checked.

15. Click on the OK button.

16. User will be directed back to the Process Control page.

17. Click on the Process Monitor link.

18. User will be directed to the Process List page and should be able to see that “Run Status: Queued and Distribution Status: N/A” for the process name SRTRMAC.

19. At interval times, click on the Refresh button until user sees the “Run Status: Success and Distribution Status: Posted”.

Note:
Waiting time depends on the no. of students (~100 students takes 5-10 mins)

20. Click on the Details link that is to the right of the process name SRTRMAC.

21. User will be directed to the Process Detail page.

22. Click on the View Log/Trace link.

23. User will be directed to the View Log/Trace page.

24. Click on the .out link to view the result of the upload.

25. User will be directed to the Summary page where it will show the List of the Activated Students, No. of Students Activated, No. of Students Updated, No. of Students Ineligible and Total no. of Students Processed.

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