Define Payment Overall Priority.

This function allows the users to setup the Payment Overall Priority rules that define the order of payment allocation when payments do not fully cover all eligible charges. There are two options when defining payment overall priority rules. Either the payment overall priority can act as a tiebreaker, or it can pay all eligible chargers equally.

Roles Involved: MOE DS Billing

Payment overall priority rules define the order of payment allocation when payments do not fully cover all eligible charges. You have two options when defining payment overall priority rules. Either your payment overall priority can act as a tiebreaker, or it can pay all eligible charges equally.

1. Main Menu > Setup SACR > Product Related > Student Financial > Charge and Payments > Payment Overall Priority.

2. Click on the Add a New Value tab.

3. Enter the required values in the SetID and Payment Overall Priority fields.

4. Click on the Add button.

Description Field:

• Allocation Method: Select an allocation method:

  • By Oldest First: Select if you want to use sort payment fields to sort the eligible charges. If you select this option, the last sort is to order the eligible charges by the oldest item number first.

  • Equal Percentages: Select if you want to pay an equal portion of each eligible charge. If you elect to pay by equal percentages, the sort payment fields are not used.

• Pay Proportionate % Tax: Select if you want all taxes associated with a particular charge to be paid proportionate to the payment against the charge. Payment of taxes follows the same payment priority as the associated charge.

• Sort 1 to Sort 4: You can define up to four charge sort criteria. A number of possible values exist for each sort field:

  • Academic Year: Select to sort active charges by academic year, beginning with active charges from the earliest year.

  • Academic Year, Current First: Select to sort active charges by the academic year, using the current academic year first. After the system selects eligible charges for the current academic year, it sorts the remaining charges by academic year from the oldest to the most recent.

  • Charge Tree Node: Select to sort active charges by the priority value of the charge tree nodes that are established in the charge priority list definition being used.

  • Item Charge Due Date: Select to sort active charges by charge due date, beginning with the active charge with the earliest due date.

  • Term, Current First: Select to sort active charges by term, using the current term first. You determine the definition of the current term using the Default Term Control field on the Posting Setup page of the SF Business Unit component. Therefore, it is not necessarily the chronological current term. After the system selects eligible charges for the current term, it sorts the remaining charges by term from the oldest to the most recent.

  • Term, Oldest First: Select to sort active charges by terms, using the oldest term first.

  • Term, Payment Term First: Select to sort active charges by terms, using the term for which the payment applies first. If no term is specified with the payment, the system uses the SF default term. After the system selects eligible charges for the payment term, it sorts the remaining charges by term from the oldest to the most recent.

  • Oldest Invoice Date: Select if you want the posting to gather the charges by invoice. This value is available only if the Apply Payments by Invoice flag is selected on the SF Installation setup.




Note: Make sure the required fields are not empty: Effective Date, Status, Description, Short Description and Allocated Method.

5. Enter the required values in the Effective Date, Status, Description, Short Description and Allocated Method fields.

6. In the Charge Sort, enter the required values in the Sort 1 and Sort 2 fields.

7. Click on the Save Button to save the changes.