Upload Disbursement Details
This function allows the users to provide details of the process that will be used by the education attaché or scholarship section officers to upload the details of the money that has been disbursed to the student till date.
Create Upload File in .CSV Format
Open a New excel sheet to create the Disbursement Status file that going to be uploaded into the system.
Create the upload file according to the rules in the Note below:
Note: User should include the Headers first on the 1st Row of the upload file before entering the data. Follow the column number when creating the upload file. All columns are required fields.
Example of file format:
Year of Study
Payment Made From
Payment Made To
Payment Type Detail
Month -2 digits (e.g. 01,02,03,04,05,06,07,08,09,10,11,12)
Year:YYYY (e.g. 2014, 2015)
Year of Study: 1 digit (e.g. 1,2,3,4,5,6,7,8,9)
Year of Study Values
1 1st Year 2 2nd Year 3 3rd Year 4 4th Year 5 5th Year 6 6th Year 7 7th Year 8 8th Year 9 Final Year
Payment Made From:DD/MM/YYYY (e.g. 18/01/2015)
Payment Made To:DD/MM/YYYY (e.g. 20/01/2015)
Payment Type: 1 digit (1,2,3,4,5,6,7,8,9,10,11,12,13,14,15,16,17,18,19)
Payment Type Values
Elaun Alat-alat Pembelajaran
Penghantaran Barang Peribadi
Tuntutan Kemudahan Elaun
Elaun Lawatan Pendidikan
To download sample update disbursement csv file, click here: SAMPLE_UPLOAD_DISB.csv.
Note: Any changes needed to be made after it has been saved should be done using Notepad only.
Upload Disbursement Details CSV File
Roles Involve: MOE Scholarship Section - Clerk,Verifier, Finance Officer and Administrator.
This function will be used to upload the file created in the system.
Navigate to Main Menu > Student Financials > Scholarship and Bursaries > Upload Disbursement Details.
Note: Click on the Browse button to search for the file. Select the file and click on the Open button. Then Upload the file.