Upload Disbursement Details

This function allows the users to provide details of the process that will be used by the education attaché or scholarship section officers to upload the details of the money that has been disbursed to the student till date.

• Create Upload File in .CSV Format
• Upload .CSV File

Create Upload File in .CSV Format

1. Open a New excel sheet to create the Disbursement Status file that going to be uploaded into the system.

2. Enter all the Details into the excel sheet following the format given.

3. Create the upload file according to the rules in the Note below:

   Note: User should include the Headers first on the 1st Row of the upload file before entering the data. Follow the column number when creating the upload file. All columns are required fields.

   Example of file format:

   
   

   IC Number	Scholarship Type	Application Year	Month	Year	Year of Study	Payment Made From	Payment Made To	Payment Type	Payment Type Detail	Amount
   0009898C	MOE	2014/2015	01	2015	2	05/01/2015	10/01/2015	18	N.A.	100

   
   Field Format:

   Month - 2 digits (e.g. 01,02,03,04,05,06,07,08,09,10,11,12)

   Year: YYYY (e.g. 2014, 2015)

   Year of Study: 1 digit (e.g. 1,2,3,4,5,6,7,8,9)

   Year of Study Values	Description
   1	1st Year
   2	2nd Year
   3	3rd Year
   4	4th Year
   5	5th Year
   6	6th Year
   7	7th Year
   8	8th Year
   9	Final Year

   Payment Made From: DD/MM/YYYY (e.g. 18/01/2015)

   Payment Made To: DD/MM/YYYY (e.g. 20/01/2015)

   Payment Type: 1 digit (1,2,3,4,5,6,7,8,9,10,11,12,13,14,15,16,17,18,19)

   Payment Type Values	Description
   1	Elaun Sarahidup
   2	Elaun Perjalanan
   3	Yuran Pengajian
   4	Elaun Buku
   5	Elaun Pakaian
   6	Elaun Alat-alat Pembelajaran
   7	Tambang Penerbangan
   8	Penghantaran Barang Peribadi
   9	Lain-lain
   10	Elaun Bagasi
   11	Elaun Makanan
   12	Elaun Pendahuluan
   13	Tuntutan Kemudahan Elaun
   14	Elaun Jubah
   15	Elaun Lawatan Pendidikan
   16	Elaun Kacamata
   17	Tuntutan Visa
   18	Insentif
   19	Elaun Keluarga

4. Save the file as .CSV format.

Note: Any changes needed to be made after it has been saved should be done using Notepad only.


5. To download sample update disbursement csv file, click here: SAMPLE_UPLOAD_DISB.csv.

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Upload Disbursement Details CSV File

Roles Involve: MOE Scholarship Section - Clerk,Verifier, Finance Officer and Administrator.

This function will be used to upload the file created in the system.

1. Navigate to Main Menu > Student Financials > Scholarship and Bursaries > Upload Disbursement Details.

2. Click on the Add a New Value Tab.

3. Click on the Add button after that.

4. Enter the Academic Institution. Click on the Magnifying Glass if user don't know or forget the Academic Institution.

5. Click on the Upload File button to attach the .CSV file.

Note: Click on the Browse button to search for the file. Select the file and click on the Open button. Then Upload the file.

6. Click on the Run button to start the process.

7. In the Process Scheduler page, click on the OK button.

8. Take note of the Process Instance number.

9. Click on the Process Monitor link.

10. Click on the Refresh button until the Run Status turned into Success and Distribution Status turned into Posted.

11. Click on the Details link after that.

12. Click on the View Log/Tace link.

13. Click the MOE_DISBURSEMENT 9863.log link.

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