Define Payment Mode
This function allows the users to define the payment modes.
Define Cash/Cheque
Roles Involve: MOE DS Manage Billing
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Navigate to Setup SACR > Product Related > Student Financials > Cashiering > Tender Keys.
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Click on the magnifying glass symbol next to the Business Unit field to initiate a prompt.
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Select MOE01 from the prompt box to enter it into the Business Unit field.
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Tender Category: Select the appropriate category for the tender that you are defining. When a cashier enters a tender key during a cashiering transaction, this tender category tells the system which tender details must be entered before the cashier can successfully conduct the transaction.
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Change Allowed: Select this check box if you want the cashier to be able to give change for a transaction using this tender key.
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Service Impact: Enter a service impact code to affect how the system processes transactions using this tender.
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Transaction Amount: Enter the minimum and maximum amounts of this tender that your cashiers can accept per transaction.
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Out Amount: Enter the minimum and maximum amounts of this tender that your cashiers can dispense per transaction as change due.
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Drawer Warning Amount: Enter the minimum and maximum amounts of this tender that your drawers can contain before the system generates a warning message.
When you create a receipt that causes the amount of this tender remaining in the cashier's drawer to be equal to or less than the minimum amount, the system generates a warning message signaling you to perform a cash replenishment.
When you create a receipt that causes the amount of this tender in the cashier's drawer to exceed the maximum amount, the system generates a warning message signaling you to perform an interim deposit.
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Drawer Error Amount: Enter the minimum and maximum amounts of this tender that your drawers can contain before the system generates an error message.
When you attempt to create a receipt that causes the amount of this tender in the cashier's drawer to be equal to or less than the minimum amount, the system generates an error message signaling you to perform a cash replenishment and does not process the receipt.
When you attempt to create a receipt that causes the amount of this tender in the cashier's drawer to equal or exceed the maximum amount, the system generates an error message signaling you to perform an interim deposit and does not process the receipt.
Note: You determine the maximum amount that the cashiering office can dispense when cashing a check in the Cashiering Offices page.
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GL Interface Required (general ledger interface required): Click the GL Entry link to enter in the display field the ChartField values that correspond to the general ledger account into which you record any cashiering transactions associated with the tender key that you are defining. The chart of accounts that you define on this page provides the debit side of the GL entry.
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GL Entry (general ledger entry): Enter the minimum and maximum amounts of this tender that your cashiers can accept per transaction.
You can also specify a SpeedType on this page. To specify the Speed Type, click this link or one of the proceeding links and enter the SpeedType that you have already set up.
For ease of use, after entering your ChartFields values, click the Copy button to copy them to a clipboard. You can go to any other field and use the Paste button to paste.
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Over GL Entry (over general ledger entry): Click the Over GL Entry link to enter in the display field the ChartField values that correspond to the general ledger account into which you record any overages when a cashier or register does not balance for the tender that you are defining. The chart of accounts that you define on this page provides the debit side of the GL entry.
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Short GL Entry (short general ledger entry): Click the Short GL Entry link to enter in the display field the ChartField values that correspond to the general ledger account into which you record any short amounts when a cashier or register does not balance for the tender that you are defining. The chart of accounts that you define on this page provides the credit side of the GL entry.
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In this page, user should enter the given information into the field.
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The Effective date is the start date for the payment and user should set the status into Active.
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The description will be according to the type of payment that the student use either by Cash or Cheque.
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For the Tender category field, select either Cash or Cheque in the drop down button list.
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Enter the data into the remaining fields.
Description:
Note: Make sure the required fields are not empty: Effective Date, Status, Description, Short Description and Tender Category .