Create BKK Counselling Log

This function allows the users to create counselling log.

Roles Involved: MOE - BKK Counselor

1. Navigate to Main menu > Student Discipline > BKK Counselling Log

2. Click on Add a New Value tab.

3. User will be redirected to Add a New Value page.

4. Click Add button and user will be redirected to School Counselling Log page to fill in counselling details.

5. Change Log Date by select or key-in the date if necessary.

Note:
Log Date is defaulted as the date that the user created the log.

6. By default, Counsellor field will display the user log-in name.

7. Select Counselling Type from the drop-down menu.

Note:
For Individual counselling cases, select “Individual”. For group counselling (more than one student), select “Group”.

8. Select Service Type from the drop-down menu.

9. Select Counselling Reason from the drop-down menu.

10. Select Acceptance type from the drop-down menu.

Note:
List type of Acceptance:

1. Select ‘Invited’ if student are being invited to counselling session

2. Select ‘Referred’ if case are referred from Discipline Teacher/Principal

3. Select ‘Voluntary’ for Student whom attend counselling voluntary

11. Click on Referred from HEP checkbox if student is being referred from HEP.

12. Click on Empl ID look-up button to search for student.

13. Select one of the studenst from the look-up result.

Note:
BKK Counselor can search for all students in all school. Result can be filter down by Empl ID (Student ID) , Name , Campus and Description

14. After selecting student, Student Name, Gender, school and Year information will be displayed.

Note:
Links of student personal details, family details and offence history should be enabled once the student is specified. User can click on the links to check the supportive information:

1. Click on Personal Details link to view the student personal details.

2. User will be redirect to Student Details Page, showing information of the student.

3. Click Return Button to return to School Counselling Log page

4. Click on Family Details link to view the student family details

5. A new window will be pop out showing Student Family Details

6. Click on Offence History link to view the student Offence History

7. User will be re-direct to Student Offence History page, showing details of offence that the student committed.

8. Click Return Button to return to School Counselling Log page

15. Click Add Attachment button and select supported evidence to be uploaded to the system

16. Click ‘Choose File’ to select file to be attached

17. Attached file description will be shown

18. Click Upload button to upload the file or Cancel button to cancel the file

19. Click View Attachment button to view attached file or Delete Attachment button to delete uploaded attachment

20. Click “+” button if user wish to add another attachment.

21. Fill in the field: Date, Session Time, Session Place and Comments for counselling records information.

Note:
By default, Date field will populated the current system date.

22. Click on “+” for additional counselling session.

23. Counselling Session No will be increased to indicate number of counselling session.

24. Fill in the field: Date, Session Time, Session Place and Comments for counselling records information.

25. Click Save button to save counselling log.

26. Counselling Reference Number will be populated after counselling log is saved.

Note:
Reference number for counselling log is a unique set of id that is used to identify counselling cases. Reference number are populated in such format: CSL/YYYYMMDD-3 running digit number]. Example: CSL/20150104001