Setup Mark Entry Cut-off Date and Security

This function allows the users to run the process to give Subject Teachers security to enter studetns' marks and setup the deadline for Subject Teachers to finish entering students' marks.

• Setup Mark Entry Cut-off Date
• Modify Mark Entry Cut-off Date
• Run Mark Entry Security Process
• Modify Mark Entry Security Access

Setup Mark Entry Cut-off Date

Roles Involved: School Examination Secretary & Sixth Form School Examination Secretary

1. Navigate to Main menu > Academic Staff > Assessment and Exams > Setup > Mark Entry Cut-off Date Setup.

2. Click on the Add a New Value tab.

3. Select Academic Institution, Academic Career, Term, Academic Oraganization and Session via prompt buttons and drop down list.

4. Click on the Add button.

5. Click on the calendar icon to select the date.

6. Click on the Save button.

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Modify Mark Entry Cut-off Date

Roles Involved: School Examination Secretary & Sixth Form School Examination Secretary

1. Navigate to Main menu > Academic Staff > Assessment and Exams > Setup > Mark Entry Cut-off Date.

2. Fill in the details to narrow down the search results.

3. Click on the Search button.

4. Click Correct History button.

5. Click on the Calendar icon to select the date.

Note:
User should only modify the date to extend access to all teachers. If the user only wants to allow access for a specific teachers, go to step 6.

6. Click on the '+' button to add and '-' button to remove the Teacher's ID from mark entry cutoff date.

Note:

• User should only add Teacher's ID if the subject teacher needs to modify the marks after the cut-off date.
• User must make sure the teacher have access to the Subject Mark Entry Page. Refer to Modify Mark Entry Security Access instructions below.

7. Select the Teacher's ID via prompt button.

8. Click on the Save button.

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Run Mark Entry Security Process

Roles Involved: School Examination Secretary & Sixth Form School Examination Secretary

1. Navigate to Main menu > Academic Staff > Assessment and Exams > Setup > Mark Entry Security Process.

2. Click on the Add A New Value tab.

3. Enter meaningful name for the Run Control ID field.

Note:
The ID CANNOT have any spaces, dash '-' and Underscore '_' can be used between words.

4. Click on the Add button.

5. Fill the Institution, Career, Term and Organization via prompt button.

Note:
Fields with (*) indicates that they are required. User will not be able to save the page if any one of them is blank.

6. Click on the Run button.

7. Click OK button and make sure to tick the check box.

8. Take note of the Process Instance number and click on the Process Monitor and check the process status.

9. Click Refresh button, check that the run status changed into success and distribution status is posted.

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Modify Mark Entry Security Access

Roles Involved: School Examination Secretary & Sixth Form School Examination Secretary

1. Navigate to Main menu > Academic Staff > Assessment and Exams > Mark Entry Security Access

2. Enter Academic Institution and Academic Organization to narrow down the search results.

3. Click on the Search button.

4. Select in the desired link.

5. Click '+' button to add Employee ID.

Note:
This step allows users to provide security access to another teacher to enter marks for the specific subject, term and class section.

6. Select Employee ID via prompt button.

7. Click on the Save button.

8. Click the navigation to navigate to other Class Section.

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