Approve/Reject the Deferment Request by the Dept. of Schools

This function allows the users to approve/reject a Student Deferment/LOA Request form.

• Approve a Deferment Request
• Reject a Deferment Request

Approve a Deferment Request

Role Involved: Department of Schools (MOE_DF_DS_APPR)

Note:
Once the Deferment Request is ‘Routed for Approval’, the Department of Schools will receive an email informing that the submitted request needs processing. The School Student Registrar, Class Teacher and Principal will receive a copy of the email.

To receive the Email notification, kindly make sure that the Electronic Email Address Information is updated in the system via:

• Biographical
• Add/Update a Person
• My System Profile

For the steps on how to update the Electronic Email Address Information, go to Maintain Teacher Electronic Address.

1. Navigate to Main Menu > Records and Enrollment > Student Movement > Student Deferment > Deferment/LOA Request for DS.

2. To find an existing Deferment Request Form, click on the Find an Existing Value tab.

3. Enter or click on the Student ID lookup icon to search for the Student ID.

4. Click on the Search button.

5. User will be directed to the Deferment/LOA Request Form page.

6. Review the submitted Deferment Request Form. Click on the View Attachment button to view the attached document if it is available.

7. After the review, enter any relevant additional remarks to the Deferment Request Form if necessary as Remarks/Comments in the ‘Request Approval’ section.

8. Click on the Approve button to approve the Deferment Request Form.

9. Click on the OK button to approve the Deferment Request Form. Click on the Cancel button to return back to the Deferment Request Form without approving it.

10. Click on the Return button on the Confirmation page once the approval is successful.

11. Once the request is successfully approved, the Status will be updated to ‘Approved’.

Note:
Once the Deferment Request is ‘Approved’, the School Student Registrar will receive an email informing that the submitted request has been approved. The Principal, Class Teacher and Department of Schools will receive a copy of the email.

To receive the Email notification, kindly make sure that the Electronic Email Address Information is updated in the system via:

• Biographical
• Add/Update a Person
• My System Profile

For the steps on how to update the Electronic Email Address Information, go to Maintain Teacher Electronic Address.

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Reject a Deferment Request

Role Involved: Department of Schools (MOE_DF_DS_APPR)

Note:
Once the Deferment Request is ‘Routed for Approval’, the Department of Schools will receive an email informing that the submitted request needs processing. The School Student Registrar, Class Teacher and Principal will receive a copy of the email.

To receive the Email notification, kindly make sure that the Electronic Email Address Information is updated in the system via:

• Biographical
• Add/Update a Person
• My System Profile

For the steps on how to update the Electronic Email Address Information, go to Maintain Teacher Electronic Address.

1. Navigate to Main Menu > Records and Enrollment > Student Movement > Student Deferment > Deferment/LOA Request for DS.

2. To find an existing Deferment Request Form, click on the Find an Existing Value tab.

3. Enter or click on the Student ID look up icon to search for the Student ID.

4. Click on the Search button.

5. User will be directed to the Deferment/LOA Request Form page.

6. Review the submitted Deferment Request Form. Click on the View Attachment button to view the attached document if it is available.

7. After the review, enter any relevant additional remarks to the Deferment Request Form if necessary as Remarks/Comments in the ‘Request Approval’ section.

Note:
The remarks/comments are mandatory if the request is to be rejected.

8. Click on the Reject button to reject the Deferment Request Form.

9. Click on the OK button to reject the Deferment Request Form. Click on the Cancel button to return back to the Deferment Request form without rejecting it.

10. Click on the Return button on the Confirmation page once the rejection is successful.

11. Once the request is successfully rejected, the Status will be updated to ‘Rejected’.

Note:
Once the Deferment Request is ‘Rejected’, the School Student Registrar will receive an email informing that the submitted request has been rejected. The Principal, Class Teacher and Department of Schools will receive a copy of the email.

To receive the Email notification, kindly make sure that the Electronic Email Address Information is updated in the system via:

• Biographical
• Add/Update a Person
• My System Profile

For the steps on how to update the Electronic Email Address Information, go to Maintain Teacher Electronic Address.

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