Map Checklist Code

This function allows the users to map the Checklist codes to Academic Career before any clearance activities happen. This setup needed to be done for all careers.

	Transfer Students	Withdrawal	Completion
Primary	TPRICL	WPRICL	CPRICL
Secondary	TSECCL	WSECCL	CSECCL
6th Form/Pre-U	TSXFCL	WSXFCL	CSXFCL
Sports School	TSSCL	WSSCL	CSSCL

• Add a new Map Checklist Code
• Update the Map Checklist Code

Add a new Map Checklist Code

Role Involved: MOE HQ Manage Clearance Officer (MOE_HQ_STDNT_CLEARANCE_OFFCR)

1. Navigate to Main Menu > Records and Enrollment > Student Movement > Clearance > Setup > Map Checklist Codes.

2. Click on the Add a New Value tab.

3. Click on the Academic Career lookup icon and select the Academic Career the user has access to.

4. Click on Add button.

5. User will be directed to Map Checklist Codes page.

6. Click on the Calendar icon next to *Effective Date to select the date this mapping is effective from. For the first time enter the date as 01/01/1901.

7. Click on the *Status dropdown box and select ‘Active’ from the list to activate the new mapping.

8. Click on the *Reason Type lookup button against the first row.

9. Click on the *Checklist Code look-up button against the first row to map with the chosen Reason Type.

10. To add another mapping, click on the ‘+’ icon against the first row.

11. To remove the mapping, click on the ‘-‘ icon against the row.

12. Once the mapping table is complete for an Academic Career, click on the Save button.

Note:
Complete the mapping for all the Academic Careers for the Reason Types TF, WD and CM.

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Update the Map Checklist Code

Role Involved: MOE HQ Manage Clearance Officer (MOE_HQ_STDNT_CLEARANCE_OFFCR)

1. Navigate to Main Menu > Records and Enrollment > Student Movement > Clearance > Setup.

2. To update the existing mapping table, click on the Find an Existing Value tab.

3. Click on the Academic Institution lookup icon and select ‘MOE01’.

4. Click on the Academic Career lookup icon and select the career the user has access to.

5. Click on the Search button to search for the saved mapping table.

6. User will be directed to the Map Checklist Codes page.

7. Click on the ‘+’ icon to add a new mapping table record.

8. Click on the *Effective Date calendar icon to select the Effective Date for the new map checklist codes.

9. Click on the *Status dropdown box and select ‘Active’ from the list to activate the new mapping table.

10. Click on the ‘+’ icon to add new mapping for a checklist code.
    Click on the ‘-‘ icon to remove any mapping which is already added in the grid.

11. Once the mapping is updated and completed, click on the Save button to save the new mapping.

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