Update Incident Log

This function allows the users to update Incident Log. Upon update, school teacher can either: Confirm offence incident, Void Offence Incident or Class Offence Incident.

• Confirm Offence Incident
• Specify Action Taken
• Generate Disciplinary Letter
• Close Incident Log
• Void Incident Log
• Escalate Incident Log to HEP

Confirm Offence Incident

Roles Involved: Discipline Teacher, Deputy Principals & Principals

1. Navigate to Main menu > Student Discipline > Discipline Incident Log

2. Fill In search parameter

3. Click Search button

4. User will be re-direct to the searched incident log page

5. Click Offence Status drop-down list and select ‘Confirmed’

6. A pop out message will as for user confirmation. Click OK to proceed, Cancel to cancel

Note:
After status has been ‘Confirmed’. User will not be allow to make any changes to the incident log, except for the action log, and escalation option (for deputy principals and principals only).

7. Click Save button to save the changes made

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Specify Action Taken

Roles Involved: Discipline Teacher, Deputy Principals & Principals

1. Navigate to Main menu > Student Discipline > Discipline Incident Log

2. Fill In search parameter

3. Click Search button

4. User will be re-direct to the searched incident log page

5. Click Action Taken look-up button to choose list of action available

6. Description of Action Taken will be displayed

7. specify Action date

Note: When action = ‘PMT’, meeting date and meeting place fields will be displayed. The filled meeting date and place value will be printed in the generated parent meeting letter.

8. Click Save button to save the changes made

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Generate Disciplinary Letter

Roles Involved: Discipline Teacher, Deputy Principals & Principals

1. Navigate to Main menu > Student Discipline > Discipline Incident Log

2. Fill In search parameter

3. Click Search button

4. User will be re-direct to the searched incident log page

5. Select Letter template from Template look-up button

6. Choose one of the Letter Template

7. Fill in the field Action Remarks

8. Click Generate Letter button to generate letter

9. A confirmation Message will be pop-out ,Click OK

10. LTR checkbox will be auto checked after letter generation.

11. Letter will be downloaded to the user computer.

12. Open the Letter file and made any changes before printing it out

Note:
You can save the discipline letter as word document on local folder for further edit.

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Close Incident Log

Roles Involved: Discipline Teacher, Deputy Principals & Principals

1. Navigate to Main menu > Student Discipline > Discipline Incident Log

2. Fill In search parameter

3. Click Search button

4. User will be re-direct to the searched incident log page

5. Click Offence Status drop-down list and select ‘Closed’

6. Click Save button to save the changes made. User will not be allowed to make any changes to the incident log.

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Void Incident Log

Roles Involved: Discipline Teacher, Deputy Principals & Principals

1. Navigate to Main menu > Student Discipline > Discipline Incident Log

2. Fill In search parameter

3. Click Search button

4. Click Offence Status drop-down list and select ‘Void’

5. A pop out message will as for user confirmation. Click OK to proceed, Cancel to cancel

Note: After status has been ‘void’. User will not be allowed to make any changes to the incident log

6. Click Save button to save the changes made

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Escalate Incident Log to HEP

Roles Involved: Deputy Principals & Principals

1. Navigate to Main menu > Student Discipline > Discipline Incident Log

2. Click Search button

3. Select Incident Log with Offence status = ‘Confirmed’

Note:
Only when Offence status = ‘Confirmed’ the case can be escalated to HEP

4. User will be re-direct to the searched incident log page

5. Tick Escalation to HEP checkbox

6. Audit Trail will be recorded and Offence Status will be changed to ‘Escalated’

Note:
System will prompt error message if offence status changes to ‘Escalated’ without checking the ‘Escalation to HEP’ checkbox.

7. Click Save button to save the changes made. Escalation date/time will be generated upon save. User will not be allow to make any changes to the incident log.

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