Tuition Calculation for Individual Students

This function allows the users to calculate and post School Fees and School Fund to individual student account if applicable. This process will be scheduled to run automatically at the end of each day.

• Individual Student Tuition Calculation
• Verify the Calculated Fees

Individual Student Tuition Calculation

This function will be use to calculate fees automatically to the student account for individual students.

Roles Involved: Class Teacher or School Finance Officer

1. Navigate to Main Menu > Student Financials > Tuition and Fees > Tuition Calculation.

2. In the Find an Existing Value tab, enter the required value in the Student ID field.

3. Click on the Search button.

Note: Use the Birth Certificate or the IC Number to search for the student if you cannot remember the Student ID.

4. You will be directed to the Tuition Calculation page.

Description:

• Academic Information: Click to access the Academic Information page.

• Display Student's Accounts: Click to access the Student Accounts page.

• Override Billing Units: Select to calculate tuition based on anticipated units.

• Projected Billing Units: If you set billing units as a part of tuition calculation, the system displays the number of the student's projected billing units. You can edit this field.

• Override Init Enrl Fee (override initial enrollment fee): Select to override an initial enrollment fee.

• Override Init Add Fee (override initial add fee): Select to override an initial add fee.

• Tuition Residency: This field displays the tuition residency that is calculated for the student. You can override the value and calculate it again to post the changed amount.

• Override Tuition Group: Enter a tuition group other than the one to which the student is already assigned. When you calculate the student's tuition using this page, the system uses the tuition group that you enter in this field instead of the previously assigned group.

• Tuition Group: Until tuition and fees have been calculated at least once, this field is blank. After calculation, the field displays the tuition group into which the student was placed upon calculation.

• Tuition Calc Required (tuition calculation required): The system selects this check box when changes have been made to the student's enrollment or other attributes (such as placement in a student group) that require an initial or new calculation of tuition and fees.

• Tuition Calc Date Time (tuition calculation date time): The system displays the date and time that tuition was last calculated.

• Display Tuition and Fees: Click to access the Tuition and Fees page, where you can review charges for tuition and fees that have been calculated and charged to the student's account.

• Display Errors/Warnings: Click to access the Calculation Messages page, where you can review all messages associated with tuition and fees calculation for the student.




5. Navigate to the correct Term using the arrow button.

6. Click on the Calculate Tuition and Fees button to calculate the fees.

Note: The student will be assigned to a tuition group and fees will be calculated.

7. Click the Display Tuition and Fees link to verify the fees calculated.

8. The fees that is calculated for the student will be shown here.

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Verify the Calculated Fees

Once the fees is calculated, the Class Teacher can verify the fees posted to the student account.

Roles Involved: Class Teacher or School Finance Officer or School Admin - Billing

1. Navigate to Main Menu > Student Financials > View Customer Accounts.

2. In the Find an Existing Value tab, enter the required values in the Business Unit and Student ID field.

Note: The magnifying glass can be used to search for the student.

3. Click on the Search button to search for the student account.

Note: The Customer Account will display all charges and payments posted in the student's account.

4. Click on the Account Details link to view all the transactions posted in that term.

5. Click on the Item Details link to view the details of the transactions in details.

6. The fees that is charged to the student will be shown.

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