Enroll/Drop Students to/from Class in Batch

This function allows ther users to enrol/drop student to/from their class in batch.

• Create Student Block
• Create Class Block
• Merge Block Enrollment
• Verify Class Roster
• Drop Class Block
• Merge Block Enrollment (Drop)
• Update Student Block

Create Student Block

Roles Involved: School Student Registrar

Note:
This section is to Create a new Student Block. To Update Student Block, refer to title Update Student Block.

1. Navigate to Main Menu > Records and Enrollment > Enroll Students > Block Enrollment > Create Student Block.

2. User will be directed to Create Student Block page.

3. Click on Add a New Value tab.

4. Enter the group of students’ Student Enrollment Block (Class Name).

Note:

1. Registration Class & Core Subject Naming Convention
   Student Block Code: SSSS-YLCCC (Max. 15 characters only)
   SSSS = School Code
   Dash
   Y = Academic Year (E.g. 2015 = 5, 2016 = 6)
   L = Level (E.g. Year 1 = 1, Year 9 = 9)
   CCC = Class Section (E.g. A, B, C )
   E.g. 1071-52A for campus 1071, Year 2015, class 2A

2. Optional Subject Naming Convention
   Student Block Code: SSSS-YLCCCXXX (Max. 15 characters only) SSSS = School Code
   Dash
   Y = Academic Year (E.g. 2015 = 5, 2016 = 6)
   L = Level (E.g. Year 1 = 1, Year 9 = 9)
   CCC = Class Section (E.g. A, B, C )
   XXX = Subject/Group (E.g. Mathematics = MAT, English = ENG)
   E.g. 3002-57BDRM for campus 3002, Year 2015, class 7B, Subject DRM

5. Click on the Add button.

6. User will be directed to Block Enrollment Students page.

7. Enter the Description for Student Enrollment Block.

8. Select and enter the ID and Academic Career of the group of students which the user wish to enrol into the block.

Note:
The students’ ID can be found in the Summary page of the .log file from Upload Student Application section.

9. Click on the “+” icon to add more students.

10. When all students have been added in, click on the Save button.

↑ Back to Top

Create Class Block

Roles Involved: School Student Registrar

Note:

This section is to Create a new Class Block.
To Update Existing Class Block, instead of going to "Add a New Value" tab,

1. Go to the "Find an Existing Value" tab. Enter the existing Class Enrollment Block and click Search button.

2. User will be directed to Block Enrollment Classes page. Click on the '+' button to add more classes.

3. To proceed, follow from the step number 8 in this section.

1. Navigate to Main Menu > Records and Enrollment > Enroll Students > Block Enrollment > Create Class Block.

2. User will be directed to Create Class Block page.

3. Click on the Add a New Value tab.

4. Enter the group of students’ Class Enrollment Block.

Note:

1. Registration Class & Core Subject Naming Convention
   Class Block Code: SSSS-YLCCCT# (Max. 15 characters only)
   SSSS = School Code
   Dash
   Y = Academic Year (E.g. 2015 = 5, 2016 = 6)
   L = Level (E.g. Year 1 = 1, Year 9 = 9)
   CCC = Class Section (E.g. A, B, C )
   T# = Term (E.g. T2 = Term 2, T3 = Term 3)
   E.g. 1071-52AT2 for campus 1071, Year 2015, class 2A, Term 2

2. Optional Subject Naming Convention
   Class Block Code: SSSS-YLCCCXXXT# (Max. 15 characters only) SSSS = School Code
   Dash
   Y = Academic Year (E.g. 2015 = 5, 2016 = 6)
   L = Level (E.g. Year 1 = 1, Year 9 = 9)
   CCC = Class Section (E.g. A, B, C )
   XXX = Subject/Group (E.g. Mathematics = MAT, English = ENG)
   T# = Term (E.g. T2 = Term 2, T3 = Term 3)
   E.g. 3002-57BDRMT2 for campus 3002, Year 2015, class 7B, Subject DRM, Term 2

5. Click on Add button.

6. User will be directed to the Block Enrollment Classes page.

7. Enter the Class Enrollment Block Description.

8. Click on the look-up button and select the Term.

9. Ensure Action is set as “Enroll” to enroll student into class.

10. Click on the look-up button of the Class Nbr.

Note: User can use Query Viewer to search for Class Nbr

1. Navigate to Reporting Tools > Query > Query Viewer

2. Enter “MOE_ENRL_STATUS” in the Query Name

3. Click on Search button

4. Click on Excel link to download the result

5. Fill in the Institution, Campus, Career, Term and Session

6. Click on View Results button

11. User will be directed to Search Block Enrollment Classes page.

12. Click on the dropdown list and select the Course Subject.

13. Click on the dropdown list and select the Course Career.

14. Click on Additional Search Criteria arrow button.

15. Click on the dropdown list and select the Campus.

16. Click on the Search button.

17. User will be directed to the Search Result page.

18. Click on the Select Class button to the right of the Class Section the user wish to enrol the group of students into.

19. User will be directed back to the Block Enrollment Classes page.

20. Ensure Closed Class, Class Permission, Requisites and Unit Load checkboxes are ticked.

21. Check the Action Date box.

22. Click the Calendar icon and select the Action Date.

Note: Action Date is the date when the student enter the school.

23. Click on the “+” icon to enrol the group of students into more classes.

24. Repeat step 8 – 22.

Note:
Ensure class schedule does not clash.

25. When user is done with selecting the classes, click on the Save button.

↑ Back to Top

Merge Block Enrollment

Roles Involved: School Student Registrar

1. Navigate to Main Menu > Records and Enrollment > Enroll Students > Block Enrollment > Block Enroll Merge.

2. User will be directed to Block Enroll Merge page.

3. Click on the Add a New Value tab.

4. Enter the corresponding Student Block and Class Block. into the respective field.

5. Click on the Merge button to combine student block and class block.

6. Click on the Submit button to enrol student into classes as assigned in Class Block.

7. Ensure that the Request Status changes from Pending to Success/Error.

Note:

• If Request Status states “Success”, proceed to section Verify Class Roster
• If Request Status states “Errors”, continue step 8

8. Click on the Retrieve button to view status of student enrolment into classes.

9. User will be directed to the Block Enroll Detail page where it shows the list of students and the classes they were successfully enrolled into.

10. Click on the Detail link to the most right of the student’s name to view class details.

11. User will be directed to the Block Enrl Detail1 page and user will be able to verify the class details and Messages if any errors.

Note: User can resolve the merging error issues by referring to FAQ topic Resolving Class Enrolment Issues under section “Encounter Error when Merging Student Block and Class Block”

12. To view the other student details, go back to the Block Enroll Detail page by clicking on the Block Enroll Detail tab.

13. Repeat step 10 – 12.

↑ Back to Top

Verify Class Roster

Roles Involved: School Student Registrar

1. Navigate to Main Menu > Curriculum Management > Class Roster > Class Roster.

2. User will be directed to the Class Roster search page.

3. Enter the Term and Class Number which the students was enrolled into.

Note: The class number can be found in the Block Enrollment Classes page.

4. Click on the Search button.

5. User will be directed to the Class Roster page where the Class Details and the List of Students Enrolled into the class can be viewed.

↑ Back to Top

Drop Class Block

Roles Involved: School Student Registrar

Note:
This steps is only done if entire student from a selected class has been enrolled to the wrong class. For example, student from class 2A has been enrolled to class 3B. Those 2A students need to be remove from the 3B class. Thus a Class Block for dropping the students from 3B class need to be created.

1. Navigate to Main Menu > Records and Enrollment > Enroll Students > Block Enrollment > Create Class Block.

2. User will be directed to Create Class Block page.

3. Click on the Add a New Value tab.

4. Enter the Class Enrollment Block field. (e.g. 1071-Drop)

5. Click on Add button.

6. User will be directed to the Block Enrollment Classes page.

7. Enter the Class Enrollment Block Description.

8. Click on the look-up button and select the Term.

9. Click on the dropdown list and select *Action as “Drop”.

10. Enter the Class Nbr the user wish to drop the batch of students from.

Note:
If user do not know the Class Nbr, click on the lookup button to search for the class and follow the procedure from Create Class Block section step 10-19.

11. Click on the lookup button and select the Reason for drop action. If user cannot see the drop reason, click on Save button first then click on the lookup button to select the Reason.

Note:

• IENL – Wrong Enrollment (Student enrolled into wrong class hence attendance taken in the wrong class will be removed from attendance roster)
• SDRP – Student Dropped Class (Student transfer class/school hence attendance of the student will remain in the attendance roster)
• WITH – Withdrew from School (Student withdrawn from school hence attendance of the student will remain in the attendance roster)

12. Check the Action Date box.

13. Enter the Action Date as of when student drop from class.

14. Click on the “+” button if user wish to add more classes to drop from for the same batch of students.

15. When user is done with selecting the classes, click on the Save button.

↑ Back to Top

Merge Block Enrollment (Drop)

Roles Involved: School Student Registrar

Note:
Make sure to Merge the correct Blocks. For example, student from class 2A need to be drop from class 3B. Hence, a drop Class Block containing 3B class nbr need to be created. To Merge the blocks, use Existing 2A Student Block, and merge it with the created Drop Class Block.

1. Navigate to Main Menu > Records and Enrollment > Enroll Students > Block Enrollment > Block Enroll Merge.

2. User will be directed to Block Enroll Merge page.

3. Click on the Add a New Value tab.

4. Enter the corresponding Student Block and Class Block into the respective field.

5. Click on the Merge button to combine student block and class block.

6. Click on the Submit button to drop student out of classes.

7. Ensure that the Request Status changes from Pending to Success/Error.

Note:

• If Request Status states “Success”, proceed to section Verify Class Roster
• If Request Status states “Errors”, continue step 8

8. Click on the Retrieve button to view status of student enrollment.

9. User will be directed to the Block Enroll Detail page where it shows the list of students and the classes they were successfully dropped out of.

10. Click on the Detail link to the most right of the student’s name to view class details.

11. User will be directed to the Block Enrl Detail1 page and user will be able to verify the class details and Messages if any.

Note: Refer to FAQ’s Resolving Class Enrolment Issues in Online Help for the list of errors and how to solve them: http://help.ineis.moe.gov.bn/enrol_issues.php under the section Encounter Error when merging student block and class block

12. To view the other student details, go back to the Block Enroll Detail page by clicking on the Block Enroll Detail tab.

13. Repeat step 10 – 12.

14. Verify the class roster by following the procedure from Verify Class Roster section.

↑ Back to Top

Update Student Block

Roles Involved: School Student Registrar

1. Navigate to Main Menu > Records and Enrollment > Enroll Students > Block Enrollment > Create Student Block.

2. User will be directed to Create Student Block page.

3. In the Find an Existing Value page, enter the existing Student Enrollment Block.

4. Click on the Search button.

5. User will be directed to Block Enrollment Students page.

6. Click on the “+” icon to add more student.

7. Enter the student ID and Academic Career of the student which the user wish to enrol into the block.

Note:


For student that is transferring to another class/ school and withdrawing from school:

1. Click on the “-“ icon to delete student.

2. Click on the OK button to delete the student, or Cancel button to cancel deleting the student.

8. When the student list have been updated, click on the Save button.

↑ Back to Top