Update the Student Records for Student Transfer Requests
This function allows the users to record the outcome of completed Student Transfer Request.
Drop Class Enrollment
Roles Involved: School Student Registrar (MOE_SCHL_STDNT_REGISTRAR)
Navigate to Main Menu > Records and Enrollment > Enroll Students > Enrollment Request.
To create a new request, click on the Add a New Value tab.
Click on the lookup icon to select the Student who has requested to transfer in the Student ID field.
Click on the lookup icon to select the Academic Career of the Student.
Click on the lookup icon to select the Term in which the student is transferring from.
Click on the Add button.
User will be directed to the Enrollment Request page.
Select ‘Drop’ from the Action drop-down list.
Select ‘SDRP’ – Student Dropped Class from the lookup icon for the Action Reason.
Select ‘Override Action Date’ checkbox.
Click on the Calendar icon to select the Action Date when the student drop from class.
Click on the lookup icon to select the Class Nbr of the classes the student is currently enrolled in.
Select one Class the student is enrolled in.
Once the first class is selected, to add another class, click on the ‘+’ icon.
Click on the lookup icon to select the Class Nbr of the next class the student is enrolled in.
Once all the classes are added, scroll to the bottom of the page and click on the Save button.
Upon saving the Enrollment Request, an Enrollment Request ID will be assigned.
Click on the Submit button to submit the Enrollment Request.
Upon submitting the Enrollment Request, the Status will be changed to ‘Success’.
Navigate to Records and Enrollment > Enroll Students > Block Enrollment > Create Student Block.
To find an existing Student Block, click on the Find an Existing Value tab.
Enter the Student Block in the Student Enrollment Block field.
Click on the Search button.
User will be directed to the Block Enrollment Students page.
Update the Student Block by clicking on the ‘-‘ icon to remove the dropped student.
Click on the Save button.
Note:
This step is only necessary if student is transferring-out within the term. The class enrollments should not be dropped if student is transferring-out during term break.
Note:
Repeat steps 12 and 13 until all the classes the student is enrolled in are added to be dropped. Every time the ‘+’ icon is clicked, a new Sequence Nbr is added to add the Class Nbr.
Note:
After the Enrollment of the student is successfully submitted for the first record, the user should also drop the student from the CCA Career.
Update Student Program/Plan – Transferring-out to another School
Roles Involved: School Student Registrar (MOE_SCHL_STDNT_REGISTRAR)
Navigate to Main Menu > Records and Enrollment > Career and Program Information > Student Program/Plan.
To find the existing Student Program/Plan, click on the Find an Existing Value tab.
Enter the Student ID in the ID field of the student who is transferring-out of the school.
Select 'Include History' checkbox when searching.
Click on the Search button.
User will be directed to the Student Program/Plan page.
To enter the transfer record, click on the ‘+’ icon.
Click on the Calendar icon to select the *Effective Date of the transfer, which is the date from which the student will transfer from school.
Select ‘DATA’ – Data Change in the *Program Action lookup.
To select the reason mentioned in the Transfer Request Form, click on the Action Reason lookup.
- TF1 – ‘Berpindah ke SR lain’ (Transfer to other Primary School)
- TF2 – ‘Berpindah ke SM dalam kluster’ (Transfer to Secondary School inside cluster)
- TF3 – ‘Berpindah ke SM luar kluster’ (Transfer to Secondary School outside cluster)
- TF4 – ‘Berpindah ke PTE lain’ (Transfer to other 6th Form)
Click on the *Campus lookup to search for the requested campus.
Click on the Save button to save the Student Program/Plan.
Note:
List of Action Reasons;
Note:↑ Back to Top
After saving the first record, the user should make the same changes for the CCA Record of the Student.
Update Student Program/Plan – Transferring-out to another Class
Roles Involved: School Student Registrar (MOE_SCHL_STDNT_REGISTRAR)
Navigate to Main Menu > Records and Enrollment > Career and Program Information > Student Program/Plan.
To find the existing Student Program/Plan, click on the Find an Existing Value tab.
Enter the Student ID in the ID field of the student who is transferring-out to another class.
Select 'Include History' checkbox when searching.
Click on the Search button.
User will be directed to the Student Program/Plan page.
To enter the transfer record, click on the ‘+’ icon.
Click on the Calendar icon to select the *Effective Date of the transfer, which is the date from which the student will transfer from current class.
Select ‘DATA’ – Data Change in the *Program Action lookup.
To select the reason mentioned in the Transfer Request Form, click on theAction Reason lookup.
- TF5 – ‘Berpindah ke kelas lain’ (Transfer to another class)
Click on the Student Details tab to update the class information.
Update the Class Section to the Requested Class Section.
Click on Save button to save the transfer record for the student.
To enter the Transfer record, click on the ‘+’ icon.
Select ‘PRGC’ – Program Change in the *Program Action lookup.
Select the new Academic Program the student is changing to in the *Academic Program lookup.
Enter the Admit Term.
Click on the Student Plan tab.
Select the Academic Plan in the *Academic Plan lookup.
Click on the Student Details tab to update the class information.
Change the Class Section to the Requested Class Section.
Click on Save button save the Student Program/Plan.
Note:
Action Reason to be selected;
Note:
Steps 14 to 22 are ONLY applicable for students who are transferring to another class and at the same time changing the Academic Program. E.g.: Secondary School student who will change from Express Track to Normal Track.
Note:
The Admit Term selected should be the same as the previous record.
Note:
After saving the first record, the user should make the same changes for the CCA Record of the Student.
Enroll the Student in the New Classes
Roles Involved: School Student Registrar (MOE_SCHL_STDNT_REGISTRAR)
Note:
Once a student transfers to the New School or new class, he/she has to be enrolled in all the classes associated with the new class assigned to him/her.
This Enrollment will be done by either the New School Student Registrar (Transfer to another school) or Current School Student Registrar (Transfer to another class) depending on the Transfer type.
Navigate to Main Menu > Records and Enrollment > Enroll Students > Enrollment Request.
To create a new request, click on the Add a New Value tab.
Click on the lookup icon to select the Student who has requested to transfer in the Student ID field.
Click on the lookup icon to select the Academic Career of the Student.
Click on the lookup icon to select the Term in which the Student has transferred from.
Click on the Add button.
User will be directed to the Enrollment Request Page.
Select ‘Enroll’ from the Action drop-down list.
Click on the lookup icon to select the Class Nbr of the classes the student should be enrolled in. The classes needs to be searched one by one.
User will be directed to the Enrollment Request – Search Criteria page.
Select the Course Subject from the drop-down list. For the class section the Course Subject should be ‘YEAR’ and for the subject classes it should be the relevant subject.
Select the Course Career from the drop-down list.
Click on the arrow head against Additional Search Criteria.
Scroll down to the Campus field and click on the drop-down list to select the campus/school of the user.
Click on the Search button.
Select the Class the student is going to be enrolled in and click on Select Class button.
To add other classes, click on the ‘+’ icon.
Once all the classes are added, scroll to the bottom of the page and click on the Save button.
Upon saving the Enrollment Request, an Enrollment Request ID will be assigned.
Click on the Submit button to submit the Enrollment Request.
Upon submitting the Enrollment Request, the Status will be changed to ‘Success’.
Navigate to Records and Enrollment > Enroll Students > Block Enrollment > Create Student Block.
To find an existing Student Block, click on the Find an Existing Value tab.
Enter the Student Block in the Student Enrollment Block field.
Click on the Search button.
User will be directed to the Block Enrollment Students page.
Update the Student Block by clicking on the ‘+‘ icon to add the new enrolled student.
Click on the lookup icon to select the Student ID.
Click on the lookup icon to select the *Academic Career.
Click on the Save button.
Note:
Repeat the steps 9 to 16 for each class the student should be enrolled in, in the requested school/class. Everytime the ‘+’ icon is clicked, a new Sequence Nbr is added to add the Class Nbr.
Note:
After the Enrollment of the student is successfully submitted for the first record, the user should also drop the student from the CCA Career.
