Update Student Pass Application

• Initiate Student Pass Application
• Issue Student Pass (UPB Officer)
• Reject Student Pass (UPB Officer)
• Grant Student Pass
• Extend Student Pass
• Renew Student Pass

Initiate Student Pass Application

Role Involved: School Admin – Manage Student Pass

1. Navigate to Main Menu > Campus Community > Personal Information (Student) > Identification > Citizenship > Visa Permit Data.

2. In the Find an Existing Value tab, specify the values in the Empl ID, Academic Career, National ID and Campus code fields.

3. Click on the Search button to search for existing records.

4. You will be directed to the Visa/Permit Data page.

5. Click on the Personal Details to check the student details.

6. You will be directed to the student details page.

Note:
Student personal details page is display only.

7. Go back to Visa/Permit Data page.

8. Select the dropdown option as ‘New’ in the Status field for a new student pass application.

9. Enter the date into Status Date field.

Note: Status date is the date when the application is approved by school principal.

10. Enter Sponsor relationship and Sponsor name except the Immigration Expiration date field.

11. Click on the Save button to save the changes.

Note: User will not be able to edit once saved.

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Issue Student Pass

Role Involved: Ministry of Education – UPB Administrator

1. Navigate to Main Menu > Campus Community > Personal Information (Student) > Identification > Citizenship > Visa Permit Data.

2. In the Find an Existing Value tab, specify the values in the Empl ID, Academic Career, National ID and Campus code fields.

3. Click on the Search button to search for existing records.

4. You will be directed to the Visa/Permit Data page.

5. In the Visa/Permit Data Form section, click the ‘+’ button to add a new entry.

6. Select the dropdown option ‘Issued’ in the Status field.

Note:
The status must be new before it can be updated to Issued/Rejected.

7. Enter the date into Status Date field.

Note: Status date is the date student pass application is approved by UPB Officer.

8. Enter the value in the Ref Number, UPB Duration, UPB Duration Type, IssueDate, Issuing Authority and Issue place.

Note: Issue date is the date YPB officer issue the acknowledgement letter.

9. Click on the Save button to save the changes.

Note: User will not be able to edit once saved. The acknowledgement letter button will only be shown if the status save as Issued.

10. Click on the Acknowledgement Letter button.

11. A message is shown, asking for language selection in terms of English/Malay for the SAB letter. Click on Yes for English language and No for Malay Language.

12. You will be directed to a PDF page of the SAB Template form and you will be able to print the form from that page.

Note:
Do enable pop-ups for this page.

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Reject Student Pass

Role Involved: Ministry of Education – UPB Administrator

1. Navigate to Main Menu > Campus Community > Personal Information (Student) > Identification > Citizenship > Visa Permit Data.

2. In the Find an Existing Value tab, specify the values in the Empl ID, Academic Career, National ID and Campus code fields.

3. Click on the Search button to search for existing records.

4. You will be directed to the Visa/Permit Data page.

5. In the Visa/Permit Data Form section, click the ‘+’ button to add a new entry.

6. Select the dropdown option ‘Rejected’ in the Status field.

7. Click on the Save button to save the changes.

Note: User will not be able to edit once saved.

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Grant Student Pass

Role Involved: School Admin – Manage Student Pass

1. Navigate to Main Menu > Campus Community > Personal Information (Student) > Identification > Citizenship > Visa Permit Data.

2. In the Find an Existing Value tab, specify the values in the Empl ID, Academic Career, National ID and Campus code fields.

3. Click on the Search button to search for existing records.

4. You will be directed to the Visa/Permit Data page.

5. In the Visa/Permit Data Form section, click the ‘+’ button to add a new entry.

6. Select the dropdown option ‘Granted’ in the Status field.

Note:
The status must be Issued before it can be updated to Granted.

7. Enter the date into Status Date field.

Note:
Status date is the date student pass application is approved by immigration.

8. Enter the immigration expiry date into Immigration Expiration date field.

9. Click on the Save button to save the changes.

Note: User will not be able to edit once saved.

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Extend Student Pass

Role Involved: School Admin – Manage Student Pass

1. Navigate to Main Menu > Campus Community > Personal Information (Student) > Identification > Citizenship > Visa Permit Data.

2. In the Find an Existing Value tab, specify the values in the Empl ID, Academic Career, National ID and Campus code fields.

3. Click on the Search button to search for existing records.

4. You will be directed to the Visa/Permit Data page.

5. In the Visa/Permit Data Form section, click the ‘+’ button to add a new entry.

6. Select the dropdown option ‘Extended’ in the Status field.

Note:
Status must Granted before it can be updated to Extended.

7. Enter the date into Status Date field.

Note:
Status date is the date that immigration extends the student pass expiry date.

8. Enter the immigration expiry date into Immigration Expiration date field.

9. Click on the Save button to save the changes.

Note: User will not be able to edit once saved.

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Renew Student Pass

Role Involved: School Admin – Manage Student Pass

1. Navigate to Main Menu > Campus Community > Personal Information (Student) > Identification > Citizenship > Visa Permit Data.

2. In the Find an Existing Value tab, specify the values in the Empl ID, Academic Career, National ID and Campus code fields.

3. Click on the Search button to search for existing records.

4. You will be directed to the Visa/Permit Data page.

5. In the Visa/Permit Data Form section, click the ‘+’ button to add a new entry.

6. Select the dropdown option 'Renewal' in the Status field to renew the student pass application.

Note:
Status must Granted or Extended before it can be Renewal.

7. Enter the date into Status Date field.

Note:
Status date is the date that immigration extends the student pass expiry date.

8. Specify all required fields except the Immigration Expiration date field.

9. Click on the Save button to save the changes.

Note: User will not be able to edit once saved.

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