Maintain the Translate Value for Manage Deferment

This function allows the users to maintain the Reasons and Program Action for Manage Deferment Students.

• Add/Update the Reasons for Deferment in the Translate Value Table
• Add/Update the Program Action for Deferment in the Translate Value Table

Add/Update the Reasons for Deferment in the Translate Value Table

Roles Involved: MOE HQ Manage Deferment Officer (MOE_HQ_STDNT_DFRMNT_OFFCR)

1. Navigate to Main Menu > People Tools > Utilities > Administration > Translate Values.

2. Click on the Find an Existing Value Tab.

3. Enter ‘WITHDRAW_REASON’ in the Field Name Textbox.

4. Click on the Search button.

5. User will be directed to the Maintain Translate Values page.

6. Click on the General tab.

7. To Add new Reasons to the existing list, click on the ‘+’ icon in the Reasons grid.

8. A confirmation message will pop out to enter the number of Rows to add.

9. Enter the number of Rows in the Textbox.

10. Click on the OK button to proceed with the adding of the Rows. Click on the Cancel button to return to the page without adding the Rows.

11. Enter the Reason *Value.

12. Click on the Calendar Icon to select the Effective Date.

13. Select ‘Active’ in the Status field from the dropdown to activate the list of Reasons.

14. Enter the *Long Name.

15. Enter the *Short Name.

16. Click on the Save button.

Add/Update the Program Action for Deferment in the Translate Value Table

Roles Involved: MOE HQ Manage Withdrawal Officer (MOE_HQ_STDNT_WTHDRWL_OFFCR)

1. Navigate to Main Menu > People Tools > Utilities > Administration > Translate Values.

2. To search for the existing Program Action, click on the Find an Existing Value tab.

3. Enter 'PROG_ACTION' in the Field Name.

4. Click on the Search button.

5. User will be directed to the Maintain Translate Values page.

6. Click on the General tab.

7. To add the additional Program Action, click on the '+' icon.

8. Click the OK button, to process to add the additional Program Action. Click on Cancel button, to return back to the Maintain Translate Values page.

9. Enter the abbreviation of the Program Action in *Value field.

10. Click on the Calendar icon to select the date this Program Action is effective from as Effective Date.

11. Select 'Active' in the Status field to activate the Program Action.

12. Enter the long name of the Program Action in the *Long Name field.

13. Enter the short name of the Program Action in the *Short Name field.

14. To remove an existing Program Action, click on the '-' icon.

15. Click on the Save button.