Enrol Students under CCA Clubs (By Block)
This function allows the users and assign classes to students in batch.
Create Student Block
Roles Involved: School CCA head
Navigate to Main Menu > Records and Enrollment > Enroll Students > Block Enrollment > Create Student Block.
User will be directed to Create Student Block page.
Click on Add a New Value tab.
Enter the group of students’ Student Enrollment Block (Class Name).
Click on the Add button.
User will be directed to Block Enrollment Students page.
Enter the Description for Student Enrollment Block.
Select and enter the ID and Academic Career of the group of students which the user wish to enrol into the block.
Click on the “+” icon to add more students.
When all students have been added in, click on the Save button.
Note:
Student Enrollment Block Code: SSSS-YYTNNNNCCA (Max. 15 Characters only) SSSS = School Code Dash = - YY = Last two digit of Academic Year E.g. Year 2019 = 19, Year 2020 = 20 T = Current Term E.g. Term 2 = 2, Term 3 = 3 NNNN = Class Section based on created Timetable(1A, G1, G2) E.g. Group 1 = G1, Lower 6 Group 1 = L6G1 CCA = Short for of CCA Name Characters. i.e. PTN = Pantun, MZK = Muzik E.g. 3001-192A1BAD
Note: Ensure the Academic Career starts with CCA.
Create Class Block
Roles Involved: School CCA head
Navigate to Main Menu > Records and Enrollment > Enroll Students > Block Enrollment > Create Class Block.
Click on the Add a New Value tab.
Enter the group of students’ Class Enrollment Block.
Click on Add button.
User will be directed to the Block Enrollment Classes page.
Enter the Class Enrollment Block Description.
Click on the look-up button and select the Term.
Ensure Action is set as “Enroll”.
Click on the look-up button of the Class Number.
User will be directed to Search Block Enrollment Classes page.
Click on the Select Class button to the right of the Class Section the user wish to enrol the group of students into.
User will be directed back to the Enrollment Request page.
Tick Time Conflict checkbox.
Tick Action Date checkbox an d enter Start Term Date in Action Dt field.
If required, Click on the “+” icon to add more Class Block to the group of students.
When user is done with selecting the Class Sections to the student, click on the Save button.
Note:
Class Block Code: SSSS-YZZZSSS-T1 SSSS = School Code Y = Year (2015 = 5, 2016 = 6) ZZZ = Class Section (1A, G1, G2) SSS = CCA (PTN = Pantun, MZK = Muzik) T1 = Term 1 E.g. 1006-6G1PTN-T1
Enrol Student into CCA (Merge Block)
Roles Involved: School CCA head
Navigate to Main Menu > Records and Enrollment > Enroll Students > Block Enrollment > Block Enroll Merge.
User will be directed to Block Enroll Merge page.
Click on the Add a New Value tab.
Enter the Student Block and Class Block into the respective field.
Click on the Merge button.
Click on the Submit button.
Ensure that the “Request Status: Success”.
Click on the Retrieve button.
User will be directed to the Block Enroll Detail page where the list of the Class Block are successfully assigned to the students.
Click on the Detail link to the most right of the student’s name.
User will be directed to the Block Enrl Detail1 page and user will be able to verify the student’s Block Enroll Detail for that particular Class Block.
Verify enrolment result
Roles Involved: CCA Head
Navigate to Main Menu > Curriculum Management > Class Roster > Class Roster.
User will be directed to the Class Roster search page.
Enter the Term , Subject Area and Class Number which the students was enrolled into.
Click on the Search button.
User will be directed to the Class Roster page where the Class Details and the List of Students Enrolled into the class can be viewed.
Note: The class number can be found in the Block Enrollment Classes page. Please refer to data list for CCA subject area details.
