Maintain Staff Particular

This function allows the users to update the particulars of teacher details such as:

• Personal File Number
• Teacher Category
• Type of Service
• Date of Commence
• Salary Scale
• Pension Scheme
• Date of Retirement
• Training
• Contract Expiry Date
• Type of Position
• Start Working in School Date
• Teaching Campus
• Education Qualification
• Current Post Details
• Non-teaching Hours

Roles Involved: School Administrator – Teacher Records

Search and Update Personal File Number

1. Navigate to Main Menu > Curriculum Management > Instructor/Advisor Information > Staff Particulars

2. To search enter the information of the teacher by either the ID or National ID (Eg: 00123456).

3. Click on the Search button or press enter on the keyboard.

4. User will be directed to Staff Details page.

5. Click on the ‘+’ button to update teacher particulars.

6. Click on the calendar icon and enter the Effective Date.

7. Enter the Personal File Number.

8. Click on the Save button to save the updated details.

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Search and Update Teacher Category

1. Navigate to Main Menu > Curriculum Management > Instructor/Advisor Information > Staff Particulars

2. To search enter the information of the teacher by either the ID or National ID (Eg: 00123456).

3. Click on the Search button or press enter on the keyboard.

4. User will be directed to Staff Details page.

5. Click on the ‘+’ button to update teacher particulars.

6. Click on the calendar icon and enter the Effective Date.

7. Click on the drop down menu and select the Teacher Category.

8. Click on the Save button to save the updated details.

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Search and Update Type of Service

1. Navigate to Main Menu > Curriculum Management > Instructor/Advisor Information > Staff Particulars

2. To search enter the information of the teacher by either the ID or National ID (Eg: 00123456).

3. Click on the Search button or press enter on the keyboard.

4. User will be directed to Staff Details page.

5. Click on the ‘+’ button to update teacher particulars.

6. Click on the calendar icon and enter the Effective Date.

7. Click on the drop down menu and select the Type of Service.

8. Click on the Save button to save the updated details.

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Search and Update Date of Commence

1. Navigate to Main Menu > Curriculum Management > Instructor/Advisor Information > Staff Particulars

2. To search enter the information of the teacher by either the ID or National ID (Eg: 00123456).

3. Click on the Search button or press enter on the keyboard.

4. User will be directed to Staff Details page.

5. Click on the ‘+’ button to update teacher particulars.

6. Click on the calendar icon and enter the Effective Date.

7. Click on the calendar icon and enter the Commencement Date of Service.

8. Click on the Save button to save the updated details.

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Search and Update Salary Scale

1. Navigate to Main Menu > Curriculum Management > Instructor/Advisor Information > Staff Particulars

2. To search enter the information of the teacher by either the ID or National ID (Eg: 00123456).

3. Click on the Search button or press enter on the keyboard.

4. User will be directed to Staff Details page.

5. Click on the ‘+’ button to update teacher particulars.

6. Click on the calendar icon and enter the Effective Date.

7. Click on the drop down menu and select the Salary Scale.

8. Click on the drop down menu and select the Division.

9. Click on the Save button to save the updated details.

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Search and Update Pension Scheme

1. Navigate to Main Menu > Curriculum Management > Instructor/Advisor Information > Staff Particulars

2. To search enter the information of the teacher by either the ID or National ID (Eg: 00123456).

3. Click on the Search button or press enter on the keyboard.

4. User will be directed to Staff Details page.

5. Click on the ‘+’ button to update teacher particulars.

6. Click on the calendar icon and enter the Effective Date.

7. Click on the drop down menu and select the Pension Scheme.

8. Click on the Save button to save the updated details.

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Search and Update Date of Retirement

1. Navigate to Main Menu > Curriculum Management > Instructor/Advisor Information > Staff Particulars

2. To search enter the information of the teacher by either the ID or National ID (Eg: 00123456).

3. Click on the Search button or press enter on the keyboard.

4. User will be directed to Staff Details page.

5. Click on the ‘+’ button to update teacher particulars.

6. Click on the calendar icon and enter the Effective Date.

7. Click on the calendar icon and enter the Date of Retirement.

8. Click on the Save button to save the updated details.

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Search and Update Training Status

1. Navigate to Main Menu > Curriculum Management > Instructor/Advisor Information > Staff Particulars

2. To search enter the information of the teacher by either the ID or National ID (Eg: 00123456).

3. Click on the Search button or press enter on the keyboard.

4. User will be directed to Staff Details page.

5. Click on the ‘+’ button to update teacher particulars.

6. Click on the calendar icon and enter the Effective Date.

7. Click on the drop down menu and select Trained status, Yes if teacher is trained and No if teacher is not trained.

8. Click on the Save button to save the updated details.

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Search and Update Contract Expiry Date

1. Navigate to Main Menu > Curriculum Management > Instructor/Advisor Information > Staff Particulars

2. To search enter the information of the teacher by either the ID or National ID (Eg: 00123456).

3. Click on the Search button or press enter on the keyboard.

4. User will be directed to Staff Details page.

5. Click on the ‘+’ button to update teacher particulars.

6. Click on the calendar icon and enter the Effective Date.

7. Click on the calendar icon and enter the Expiry date of Contract.

8. Click on the Save button to save the updated details.

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Search and Update Type of Position

1. Navigate to Main Menu > Curriculum Management > Instructor/Advisor Information > Staff Particulars

2. To search enter the information of the teacher by either the ID or National ID (Eg: 00123456).

3. Click on the Search button or press enter on the keyboard.

4. User will be directed to Staff Details page.

5. Click on the ‘+’ button to update teacher particulars.

6. Click on the calendar icon and enter the Effective Date.

7. Click on the drop down menu and select the Position of teacher in Ministry of Education.

8. Click on the Save button to save the updated details.

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Search and Update Start Working in School Date

1. Navigate to Main Menu > Curriculum Management > Instructor/Advisor Information > Staff Particulars

2. To search enter the information of the teacher by either the ID or National ID (Eg: 00123456).

3. Click on the Search button or press enter on the keyboard.

4. User will be directed to Staff Details page.

5. Click on the ‘+’ button to update teacher particulars.

6. Click on the calendar icon and enter the Effective Date.

7. Click on the calendar icon and enter the Date started working in School.

8. Click on the Save button to save the updated details.

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Search and Update Teaching Campus

1. Navigate to Main Menu > Curriculum Management > Instructor/Advisor Information > Staff Particulars

2. To search enter the information of the teacher by either the ID or National ID (Eg: 00123456).

3. Click on the Search button or press enter on the keyboard.

4. User will be directed to Staff Details page.

5. Click on the ‘+’ button to update teacher particulars.

6. Click on the calendar icon and enter the Effective Date.

7. Click on the lookup button and select the Campus teacher is currently working.

8. Click on the Save button to save the updated details.

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Search and Update Education Qualification

1. Navigate to Main Menu > Curriculum Management > Instructor/Advisor Information > Staff Particulars

2. To search enter the information of the teacher by either the ID or National ID (Eg: 00123456).

3. Click on the Search button or press enter on the keyboard.

4. User will be directed to Staff Details page.

5. Click on the ‘+’ button to update teacher particulars.

6. In Education Qualification box, click on the drop down menu and select the highest Education Qualification.

7. In Education Qualification box, enter the Qualification Details.

Note: Refer to the List of Qualification Abbreviation document.

8. In Education Qualification box, click on the drop down menu and select the Medium of Instruction taught to students.

9. Click on the Save button to save the updated details.

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Search and Update Current Post Details

1. Navigate to Main Menu > Curriculum Management > Instructor/Advisor Information > Staff Particulars

2. To search enter the information of the teacher by either the ID or National ID (Eg: 00123456).

3. Click on the Search button or press enter on the keyboard.

4. User will be directed to Staff Details page.

5. Click on the ‘+’ button to update teacher particulars.

6. Click on the calendar icon and enter the Effective Date.

7. In Current Post Details, click on the drop down menu and select the Current Appointment Post in school.

8. In Current Post Details box, click on the calendar icon and enter the Start Date of the current post.

9. Click on the ‘+’ button to add more current post details else click on the ‘-’ button to remove current post.

10. Repeat steps 7 & 8.

11. Click on the Save button to save the updated details.

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Search and Update Non-teaching Hours

1. Navigate to Main Menu > Curriculum Management > Instructor/Advisor Information > Staff Particulars

2. To search enter the information of the teacher by either the ID or National ID (Eg: 00123456).

3. Click on the Search button or press enter on the keyboard.

4. User will be directed to Staff Details page.

5. Click on the ‘+’ button to update teacher particulars.

6. Click on the calendar icon and enter the Effective Date.

7. Click on Staff Non-Teaching Hours tab.

8. Click on the lookup button and select the Term.

9. Click on the drop down menu and select the Task.

10. Enter the Non-Teaching Hours in hours.

11. Click on the Save button to save the updated details.

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