Track Student CCA Movement

This function allows the users to update student CCA status along with academic movements. The movements include transfer, deferment and withdrawal.

• Update Transferred Student CCA Record
• Update Deferred Student CCA Record
• Update Withdrawn Student CCA Record

Update Transferred Student CCA Record

Role Involved: School Student Registrar

1. Navigate to Main menu > Records and Enrollment > Career and Program Information > Student Program/Plan

2. Fill in student ID.

Note:
Student ID is a system generated unique number for student. Example: 100000053

3. Click on the Drop-down list to search for the Academic Career

Note:
CCA for Primary = CCA Primary, CCA for Secondary = CCA Secondary, CCA for 6th form = CCA 6th form.

4. Click on Search button

Note:
You can also search by Birth Certificate ID, National ID, Last Name & First Name if you are not sure about student ID

5. User will be redirect to Student Program page

6. Click on “+” before making any changes. This is to keep archive of previous information.

7. Add a newer effective date

Note:
Effective date refer to the date that the student is officially transferred to another school.

8. Click on the look-up button at Program Action to select type of program action.

9. Select “DATA” for data changes made to this record.

10. Click on the look-up button at Campus to select school after transfer.

11. Select the new school code after student transfer.

12. Click on Save button to save the changes made.

↑ Back to Top

Update Deferred Student CCA Record

Role Involved: School Student Registrar

1. Navigate to Main menu > Records and Enrollment > Career and Program Information > Student Program/Plan

2. Fill in student ID.

Note:
ID is a set of system generated unique number for student. Example: 100000053

3. Click on the Drop-down list to search for the Academic Career

Note:
CCA for Primary = CCA Primary, CCA for Secondary = CCA Secondary, CCA for 6th form = CCA 6th form.

4. Click on Search button

Note:
You can also search by Birth Certificate ID, National ID, Last Name & First Name if you are not sure about student ID

5. User will be redirect to Student Program page

6. Click on “+” before making any changes. This is to keep archive of previous information.

7. Add a newer effective date

Note:
Effective date refer to the date the student deferment in CCA starts.

8. Click on the look-up button at Program Action to select type of program action.

9. Select “DEFR” if student is being deferred in CCA.

10. Click on Save button to save the changes made.

↑ Back to Top

Update Withdrawn Student CCA Record

Role Involved: School Student Registrar

1. Navigate to Main menu > Records and Enrollment > Career and Program Information > Student Program/Plan

2. Fill in student ID.

Note:
ID is a set of system generated unique number for student. Example: 100000053

3. Click on the Drop-down list to search for the Academic Career

Note: CCA for Primary = CCA Primary, CCA for Secondary = CCA Secondary, CCA for 6th form = CCA 6th form.

4. Click on Search button.

Note: You can also search by Birth Certificate ID, National ID, Last Name & First Name if you are not sure about student ID

5. User will be redirect to Student Program page

6. Click on “+” before making any changes. This is to keep archive of previous information.

7. Add a newer effective date

Note:
Effective date refer to the date the student starts withdrawal in CCA.

8. Click on the look-up button at Program Action to select type of program action.

9. Select “WADM” for student withdrawn from CCA

10. Specify withdrawn reason by clicking the look up button at Action Reason

Type of Action Reason :

Action Reason	Description
WD1	Over-seas posting of parents
WD2	Transfr to Pvt Sch from Gov Sch
WD3	Health Reasons
WD4	Moving back to Home Country
WD5	Transfer to Religious School
WD6	Family Problems
WD7	Deceased

11. Click on Save button to save the changes made.

↑ Back to Top