Scholarship Rejection Letter

This report allows the users to generate a Rejection Letter to be sent to the rejected applicants after their evaluation test, interview or does not meet the Scholarship criteria.

Roles Involved:  MOE Scholarship Section - Verifier, Statistician, Finance Officer and Administrator.

1. Navigate to Main Menu > Student Financials > Scholarship and Bursaries > Reports > Rejection Letter.

2. Click the Add a New Value tab, enter the values in the Run Control ID field.

Note: Any value can be entered as the Run Control ID and can be retrieved later.

3. Click the Add button next.

4. You will be directed to the Scholarship Rejection Letter run parameter page. Enter the values in required fields such as Academic Institution, Level Code, Application Year, Reference Number and Name of Signee.

Note: Enter the information based on the student Scholarship Application Form.

5. Click the Run Option field, choose either to run for All Students or Individual Students.

Note: If you choose the All Students option, the Student ID table will be hidden and flushed.

6. Enter a value in the Today's date (Malay) field in Hijrah format date e.g. "29 Jumada Al-Akhirah, 1436".

7. If your Run Option is Individual Students, enter the Student ID in the Student ID table or click the magnifying glass to search for the student.

Note: Click the '+' button if want to add another student record. Click the '-' if you want to remove a record.

8. Click on the Run button to run the process.

9. On the Process Scheduler Request page, click the OK button.

10. Take note of the Process Instance number.

11. Click the Process Monitor link to check the status of the process.

12. On the Process Monitor page, use the Process Instance number to look for the process and click the Refresh button until the Run Status is Success and the Distribution Status is Posted.

13. Click on the Details link and it will direct you to the Process Details page.

14. Click on the View Log/Trace link to go to the View Log/Trace page.

15. After that, click the Rejection_Letter.rtf link to open the scholarship Rejection Letter report.

Note: Once the scholarship Rejection Letter is generated, user can edit the report if necessary.

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