Create Counselling Log

This function allows the users to create counselling log.

Roles Involved: School Counselor

1. Navigate to Main menu > Student Discipline > School Counselling Log

2. Click on Add a New Value tab

3. User will be redirect to Add a New Value page

4. Click Add button and user will be redirected to School Counselling Log page to fill in counselling details.

5. Change Log Date by select or key-in the date if necessary

Note:
Log Date is defaulted as current date

6. By default, Counsellor field will display the current user name

7. Click on Campus look-up button to prompt for own school code

8. Select Counselling Type from the drop-down menu

Note:
For Individual counselling cases, select “Individual”. For group counselling (more than one student), select “Group”.

9. Select Service Type from the drop-down menu

10. Select Counselling Reason from the drop-down menu

11. Select Acceptance type from the drop-down menu

Note:
List type of Acceptance:

1. Select ‘Invited’ if student are being invited to counselling session

2. Select ‘Referred’ if case are referred from Discipline Teacher/Principal

3. Select ‘Voluntary’ for Student whom attend counselling voluntary

12. Click on Empl ID look-up button to search for student ID

13. Select one of the student from the look-up result

Note:
School Counselor can search for all the students that is currently in their school

14. After selecting student, Student Name, Gender, school and Year information will be displayed

Note:
Links of student personal details, family details and offence history should be enabled once the student is specified. User can click on the links to check the supportive information:

1. Click on Personal Details link to view the student personal details.

2. User will be redirect to Student Details Page, showing information of the student.

3. Click Return Button to return to School Counselling Log page

4. Click on Family Details link to view the student family details

5. A new window will be pop out showing Student Family Details

6. Click on Offence History link to view the student Offence History

7. User will be re-direct to Student Offence History page, showing details of offence that the student committed.

8. Click Return Button to return to School Counselling Log page

15. In Counseling Record section, fill in the field: Date, Session Time, Session Place and Comments for counselling records information.

Note:
By default, Date field will populated the current system date.

16. Click on “+” for additional counselling session if needed

17. Counselling Session No will be increased to indicate number of counselling session.

18. In Counseling Record section, fill in the field: Date, Session Time, Session Place and Comments for counselling records information.

Note:
Date in the later session should be later than the date in earlier sessions.

19. Click Save button to save counselling log

20. Counselling Reference Number will be populated after counselling log is saved

Note: Reference number for counselling log is a unique set of id that is used to identify counselling cases. Reference number are populated in such format: CSL/YYYYMMDD-3 running digit number]. Example: CSL/20150104001