INTEGRATED NATIONAL EDUCATION
INFORMATION SYSTEM
Online User's Guide


Manage Assessment and Sub-Assessment Types

This function allows the users to define and setup the Assessment and Examination percentages, marks and deadline for the specific Assessment.

The Assessment Setup should be done in the following sequence:
  1. Student Assessment
  2. Define Component and Sub Comp
  3. Criteria Cut-off date setup
  4. Define Component Criteria
  5. Define Sub Component Criteria

Setup Assessment and Sub Assessment Types

  1. Navigate to Main Menu > Academic Staff > Assessment and Exams > Setup > Define Components and Sub Comp.

  2. Click on the Add a New Value tab.

  3. Select Academic Institution and Academic Organization via prompt button.

  4. Enter the Component Code.

    5. Note:
    Component Code is limited to 6 characters only.

  5. Click on the Add button.

  6. Fill in the details in their respective fields.

    7. Note:
    Do NOT change the Effective Date.

  7. Click the '+' to add more sub-components.

  8. Click on the Save button.

    9. Note:
    Fields with (*) indicates that they are required. User will not be able to save the page if any one of them is blank.

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Modify Assessment and Sub Assessment Types

  1. Navigate to Main Menu > Academic Staff > Assessment and Exams > Setup > Define Components and Sub Comp.

  2. Click on the Find an Existing Value tab.

  3. Enter the Academic Institution and Campus to narrow down the search. Click the Search button.

  4. Select the desired Component Code link user wants to modify.

  5. Click the + button.

  6. Modify the Sub Components.

    7. Note:
    • Do NOT change the Effective Date.
    • If user wish to add a new Sub Component, Click '+' button.

  7. Click Save button.

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Setup Deadline for Assessment Types

  1. Navigate to Main Menu > Academic Staff > Assessment and Exams > Setup > Criteria Cutoff Date Setup.

  2. Click on the Add a New Value tab.

  3. Select Academic Institution, Academic Organization and Academic Year via prompt button.

  4. Click on the Add button.

  5. Select Cut-off Date for Criteria Setup via calendar icon.

  6. Click on the Save button.

Note:
  • Before Cut-off Date, User CAN add/modify/delete: Define Component Criteria, Define Sub Component Criteria.
  • On/After Cut-off Date, User CANNOT add/modify/delete: Define Component Criteria, Define Sub Component Criteria.

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Setup Maximum Marks and Weightages for Assessment

PLEASE MAKE SURE THE FOLLOWING PAGES HAS BEEN DEFINED:

  • Student Assessment
  • Define Component and Sub Comp

  1. Navigate to Main Menu > Academic Staff > Assessment and Exams > Setup > Define Component Criteria.

  2. Click on the Add a New Value tab.

  3. Select Academic Institution, Academic Career, Academic Organization, Subject and Academic Yearvia prompt button.

  4. Click on the Add button.

    5. Note:
    Do NOT change the Effective Date.

  5. Select Status from the dropdown list.

  6. Select Component Code via prompt button.

  7. Select Term via prompt button.

  8. Select Session via prompt button.

  9. Click on the check box if Component code is to be consider for Exam.

    10. Note:
    • When the Check box is checked, the Assessment will be counted towards the Final Exam Marks.
    • Maximum of only FOUR Assessments that can be considered for Exam.
    • For Year 7 and Year 8, a maximum of TWO Assessment can be considered for Exam for each year.

  10. Fill in the Maximum Marks and Weightage in Percentage.

    11. Note:
    • For Assessment that is NOT considered in the Final Exam, the Weightage in Percentage MUST BE 100%
    • All Maximum marks MUST BE 100%. Reason: The Grading basis in the system is out of 100.
    • The sum of the Weightage must be equal to the Assessment Percentage.
    • There should only be one 'Exam' component type.

  11. Click on the Save button.

    12. Note:
    Fields with (*) indicates that they are required. User will not be able to save the page if any one of them is blank.

PLEASE CHECK (ADD/MODIFY) THE "DEFINE SUB COMPONENT CRITERIA" PAGE WHERE NECESSARY.

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Setup Maximum Marks and Weightages for Assessment for BAT

PLEASE MAKE SURE THE FOLLOWING PAGES HAS BEEN DEFINED:

  • Student Assessment
  • Define Component and Sub Comp

  1. Navigate to Main Menu > Academic Staff > Assessment and Exams > Setup > Define Component Criteria.

  2. Click on the Add a New Value tab.

  3. Select Academic Institution, Academic Career, Academic Organization, Subject and Academic Yearvia prompt button.

  4. Click on the Add button.

    5. Note:
    Do NOT change the Effective Date.

  5. Select Status from the dropdown list.

  6. Select Component Code via prompt button.

  7. Select Term via prompt button.

  8. Select Session via prompt button.

  9. Leave the Maximum Marks and Weightage in Percentage empty.

    10. Note:
    For BAT subjects, studetns are assessed using grades.

  10. Click on the Save button.

    11. Note:
    Fields with (*) indicates that they are required. User will not be able to save the page if any one of them is blank.

PLEASE CHECK (ADD/MODIFY) THE "DEFINE SUB COMPONENT CRITERIA" PAGE WHERE NECESSARY.

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Setup Maximum Marks and Weightages for Assessment for KGBK and TIARA

PLEASE MAKE SURE THE FOLLOWING PAGES HAS BEEN DEFINED:

  • Student Assessment
  • Define Component and Sub Comp

  1. Navigate to Main Menu > Academic Staff > Assessment and Exams > Setup > Define Component Criteria.

  2. Click on the Add a New Value tab.

  3. Select Academic Institution, Academic Career, Academic Organization, Subject and Academic Yearvia prompt button.

  4. Click on the Add button.

    5. Note:
    • Do NOT change the Effective Date.
    • For TIARA, the subject should be English Language and for KGBK, the subject should be Bahasa Melayu.

  5. Select Status from the dropdown list.

  6. Select Component Code via prompt button.

  7. Select Term via prompt button.

  8. Select Session via prompt button.

  9. Fill in the Maximum Marks and Weightage in Percentage.

    10. Note:
    • For Assessment that is NOT considered in the Final Exam, the Weightage in Percentage MUST BE 100%
    • All Maximum marks MUST BE 100%. Reason: The Grading basis in the system is out of 100.
    • The sum of the Weightage must be equal to the Assessment Percentage.
    • There should only be one ‘Exam’ component type.

  10. Click on the Save button.

    11. Note:
    Fields with (*) indicates that they are required. User will not be able to save the page if any one of them is blank.

PLEASE CHECK (ADD/MODIFY) THE "DEFINE SUB COMPONENT CRITERIA" PAGE WHERE NECESSARY.

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Setup Maximum Marks and Weightages for Assessment for Sports School

PLEASE MAKE SURE THE FOLLOWING PAGES HAS BEEN DEFINED:

  • Student Assessment
  • Define Component and Sub Comp

  1. Navigate to Main Menu > Academic Staff > Assessment and Exams > Setup > Define Component Criteria.

  2. Click on the Add a New Value tab.

  3. Select Academic Institution, Academic Career, Academic Organization, Subject and Academic Year via prompt button.

  4. Click on the Add button.

    5. Note:
    • Do NOT change the Effective Date.

  5. Select Status from the dropdown list.

  6. Select Component Code via prompt button.

  7. Select Term via prompt button.

  8. Select Session via prompt button.

  9. Fill in the Maximum Marks and Weightage in Percentage.

    10. Note:
    • For Assessment that is NOT considered in the Final Exam, the Weightage in Percentage MUST BE 100%
    • All Maximum marks MUST BE 100%. Reason: The Grading basis in the system is out of 100.
    • The sum of the Weightage must be equal to the Assessment Percentage.
    • There should only be one ‘Exam’ component type.

  10. Click on the Save button.

    11. Note:
    Fields with (*) indicates that they are required. User will not be able to save the page if any one of them is blank.

PLEASE CHECK (ADD/MODIFY) THE "DEFINE SUB COMPONENT CRITERIA" PAGE WHERE NECESSARY.

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Modify Maximum Marks and Weightages for Assessment

  1. Navigate to Main Menu > Academic Staff > Assessment and Exams > Setup > Define Component Criteria.

  2. Click on the Find an Existing Value tab.

  3. Enter Academic Institution and Academic Organization to narrow down the search. Click Search button.

  4. Select on the desired Subject link.

  5. Click '+' button.

  6. Modify the details where necessary.

    7. Note:
    Do NOT change the Effective Date.

  7. Click Save button.

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Setup Assessment Release and Deadline Dates

  1. Navigate to Main menu > Academic Staff > Assessment and Exams > Setup > Define Component Criteria.

  2. Click on the Find an Existing Value tab.

  3. Enter Academic Institution and Academic Organization to narrow down the search. Click Search button.

  4. Select on the desired Subject link.

  5. Click Dates tab next to components tab.

  6. Click Correct History button.

  7. Click on the Calendar icon to select the Assessment Release Date and Deadline.

  8. Click on the Save button.

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Setup Marks and Weightages for Sub Assessment

PLEASE MAKE SURE THE FOLLOWING PAGES HAS BEEN DEFINED:

  • Student Assessment
  • Define Component and Sub Comp
  • Define Component Criteria

  1. Navigate to Main Menu > Academic Staff > Assessment and Exams > Setup > Define Sub-Component Criteria.

  2. Click on the Add a New Value tab.

  3. Select Academic Institution, Academic Career, Subject, Academic Year and Component Code via prompt button.

  4. Click on the Add button.

    5. Note:
    Do NOT change the Effective Date.

  5. Select Status from the dropdown list.

  6. Select Sub Component Code via prompt button.

  7. Click '+' button to add another Sub Component code.

  8. Fill in the Weightage in Percentage and Maximum Marks.

    9. Note:
    • Weightage in Percentages must equal to the Component Percentage.
    • The Maximum Marks should be the Sub Components’ full mark

  9. Click on the Save button.

    10. Note:
    Fields with (*) indicates that they are required. User will not be able to save the page if any one of them is blank.
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Setup Marks and Weightages for Sub Assessment for BAT

PLEASE MAKE SURE THE FOLLOWING PAGES HAS BEEN DEFINED:

  • Student Assessment
  • Define Component and Sub Comp
  • Define Component Criteria

  1. Navigate to Main Menu > Academic Staff > Assessment and Exams > Setup > Define Sub-Component Criteria.

  2. Click on the Add a New Value tab.

  3. Select Academic Institution, Academic Career, Subject, Academic Year and Component Code via prompt button.

  4. Click on the Add button.

    5. Note:
    Do NOT change the Effective Date.

  5. Select Status from the dropdown list.

  6. Select Sub Component Code via prompt button.

    7. Note:
    For BAT, only one sub-components should be created as students are assigned using grades.

  7. Leave the Maximum Marks and Weightage in Percentage blank.

    8. Note:
    This is because students taking BAT subjects are assessed using grades.

  8. Click on the Save button.

    9. Note:
    Fields with (*) indicates that they are required. User will not be able to save the page if any one of them is blank.
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Setup Marks and Weightages for Sub Assessment for KGBK and TIARA

PLEASE MAKE SURE THE FOLLOWING PAGES HAS BEEN DEFINED:

  • Student Assessment
  • Define Component and Sub Comp
  • Define Component Criteria

  1. Navigate to Main Menu > Academic Staff > Assessment and Exams > Setup > Define Sub-Component Criteria.

  2. Click on the Add a New Value tab.

  3. Select Academic Institution, Academic Career, Subject, Academic Year and Component Code via prompt button.

  4. Click on the Add button.

    5. Note:
    Do NOT change the Effective Date.

  5. Select Status from the dropdown list.

  6. Select Sub Component Code via prompt button.

    7. Note:
    For TIARA and KGBK, only one sub-components is required.

  7. Click '+' button to add another Sub Component code.

    8. Note: Leave Maximum Marks and Weightage empty.

  8. Click on the Save button.

    9. Note:
    Fields with (*) indicates that they are required. User will not be able to save the page if any one of them is blank.
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Setup Marks and Weightages for Sub Assessment for Sports School

PLEASE MAKE SURE THE FOLLOWING PAGES HAS BEEN DEFINED:

  • Student Assessment
  • Define Component and Sub Comp
  • Define Component Criteria

  1. Navigate to Main Menu > Academic Staff > Assessment and Exams > Setup > Define Sub-Component Criteria.

  2. Click on the Add a New Value tab.

  3. Select Academic Institution, Academic Career, Subject, Academic Year and Component Code via prompt button.

  4. Click on the Add button.

    5. Note:
    Do NOT change the Effective Date.

  5. Select Status from the dropdown list.

  6. Select Sub Component Code via prompt button.

  7. Click '+' button to add another Sub Component code.

    8. Note: Leave Maximum Marks and Weightage empty.

  8. Click on the Save button.

    9. Note:
    Fields with (*) indicates that they are required. User will not be able to save the page if any one of them is blank.
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Modify Maximum Marks and Weightages for Sub Assessment

  1. Navigate to Main Menu > Academic Staff > Assessment and Exams > Setup > Define Sub Component Criteria.

  2. Click on the Find an Existing Value tab.

  3. Enter Academic Institution and Academic Organization to narrow down the search. Click Search button.

  4. Select on the desired Subject link.

  5. Click '+' button.

  6. Modify the details where necessary.

    7. Note:
    Do NOT change the Effective Date.

  7. Click Save button.

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Setup Assessment Roll Over for Primary

Roles Involved: Ministry of Education DS Manage Assessment Admin

  1. Navigate to Main Menu > Academic Staff > Assessment and Exams > Setup > Criteria Roll Over for Primary.

  2. Click on the Add a New Value tab.

  3. Enter meaningful name for the Run Control ID field.

    4. Note:
    • The Run Control ID CANNOT have any spaces. Eg: 1006 SR PUSAR ULAK.
    • User can use underscore '_' or dash '-' in between words. Eg: 1006-SR_PUSAR_ULAK.

  4. Click on the Add button.

  5. Fill in the information with the help of Look up prompt button.

    6. Note:
    • DS Primary can select either 'From Year' where it copies from the selected year to all primary schools in the 'To Year' indicated.
    • DS Primary also can select 'From School' where it copies from the selected organization to all primary schools in the 'To Year' indicated.

  6. Click on the Run button.

  7. Click on the OK button.

  8. Take note of Process Instance number to view correct report and click on the Report Monitor link.

    9. Note:
    Process Instance number helps user to keep track of the process they generated.

  9. Click on the Refresh button.

    10. Note:
    Click the refresh button, until the following status has been reached:
    • Run Status: Success
    • Distributed Status: Posted

  10. Click on the OK button.

    11. Note:
    All of the Component Criteria and Sub Component Criteria will be copied to the selected entry. User may cross checked whether the component is being copied.
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