HECAS fields

The table below shows the fields their respective description. It is to guide user on how to create the HECAS file, by following which field to be inserted to which column in the Excel page before it could be uploaded.

Column No.	Field Name	Description
1	*LONG_FIRST_NAME	Long First Name – 150 (Length)
2	*MOE_LEVEL_CD	Level Code – 10 (Length); ALEVEL, DEGREE, etc.
3	*NATIONAL_ID	National ID – 20 (Length); 01044444
4	*NATIONAL_ID_TYPE	National ID Type – 6 (Length); YELLOW, RED, etc.
5	PASSPORT_NBR	Passport Number – 15 (Length)
6	*SEX	Gender – 1 (Length); F/M/U
7	MOE_SF_TITLE	Title – 15 (Length)
8	BIRTHDATE	Date of Birth – 10 (Length) – DATE (Format)
9	MOE_HOME_ADDRESS	Current Home Address – 254 (Length)
10	POSTAL	Postal Code – 12 (Length)
11	PHONE	Telephone – 24 (Length)
12	MOE_OFC_PHONE	Office Phone – 24 (Length)
13	EMAIL_ADDR	Email Address – 70 (Length)
14	EMAIL_ADDR2	Email Address – 70 (Length)
15	MOE_DESCR150	Description – 150 (Length)
16	SAD_UC_SPECIALNEED	Special Needs – 500 (Length)
17	MOE_LONG_NAME	Name – 150 (Length)
18	NATIONAL_ID_FORMAT	National ID Format – 20 (Length)
19	PHONE1	Phone 1 – 24 (Length)
20	MOE_NAME_GUARNTOR1	Name of 1st Guarantor – 150 (Length)
21	NATIONAL_ID_MSK	National ID – 20 (Length)
22	PHONE2	Phone 2 – 24 (Length)
23	MOE_NAME_EXAM_RES	Other Exam result – 2000 (Length)
24	MOE_TITLE_EXAM	Title of Examination – 60 (Length)
25	SUBJ_FIELD_CODE	Subj/Field Code – 8 (Length)
26	DESCR50	Description – 50 (Length)
27	MOE_GRADE8	Grade – 8 (Length)
28	MOE_ACAD_MONTHYEAR	Year – 20 (Length)
29	MOE_IELTS	IELTS – 5 (Length)
30	MOE_LEGSC	LEGSC – 5 (Length)
31	MOE_IB	IB – 5 (Length)
32	MOE_TOFEL	TOFEL – 5 (Length)
33	MOE_GP	GP – 5 (Length)
34	MOE_NAT_DIP_TITLE	Title of Diploma – 150 (Length)
35	YEARCD	Calendar Year – 4 (Length)
36	MOE_MONTH_NAT	12 (Length)
37	MOE_NAT_NO_DIST	No. of Distinction – 3.2 (Length)
38	MOE_NAT_DIP_PASS	No. of Pass – 2.2 (Length)
39	MOE_NAT_DIP_MERIT	No. of Merit – 2.2 (Length)
40	MOE_NAT_DIP_FAIL	No. of Fail – 2.2 (Length)
41	MOE_HNAT_DIP_TITLE	Title of Diploma – 150 (Length)
42	MOE_HNAT_YEAR_CD	Year Code – 4 (Length)
43	MOE_MONTH_HNAT	12 (Length)
44	MOE_HNAT_NO_DIST	No. of Distinction – 3.2 (Length)
45	MOE_HNAT_NO_PASS	No. of Pass – 2.2 (Length)
46	MOE_HNAT_NO_MERIT	No. of Merit – 2.2 (Length)
47	MOE_HNAT_NO_FAIL	No. of Fail – 2.2 (Length)
48	DESCR2	Descr2 – 30 (Length)
49	MOE_DESCR80	Description – 80 (Length)
50	DESCR200	Long Description – 254 (Length)

Note: (*) are some of the required fields in the Application Form so it is important that user include these fields in the Excel page.