Glossary

This glossary is useful to get the users familiarize and understand the terminologies they encounter in the system.

A - C | D - F | G - J | K - O | P - R | S - U | V - Z | 0 - 9

A - C

Academic Calendar	The school calendar that MOE distributes to the schools.
Academic Career	The education levels. Eg. Pre-School, Primary, Secondary & Sixth Form.
Academic Institution	The ministry or educational institution that runs independently and has its own set of rules and business processes. Eg. Ministry of Education.
Academic Organization	Each school will be configured as one Academic Organisation and each department under each Sixth Form school will be configured as one Academic Organisation.
Academic Plan	The year of study within an academic program. It is linked to the certification that a student will be awarded on completion of the program. For eg. Year 1, Year 2, Year 9, Year 10, etc.
Academic Program	The different programs offered under the Education level and usually represents the broad course of study that a student applies to, is admitted to, and completion of programme of study that leads to a certification. Eg. Primary Education Program, General Education Program, Special Applied Program, etc.
Academic Year	The year of the calendar. Eg. 2014, 2015, 2016, etc.
Account Type	Classify item types into usable account groupings.
Accounting Date	Indicates when a transaction is recognized, as opposed to the date the transaction actually occurred. The accounting date and transaction date can be the same. The accounting date determines the period in the general ledger to which the transaction is to be posted. You can only select an accounting date that falls within an open period in the ledger to which you are posting. The accounting date for an item is normally the invoice date.
Action Reason	The reason an employee's job or employment information is updated. The action reason is entered in two parts: a personnel action, such as a promotion, termination, or change from one pay group to another—and a reason for that action.
Action Template	A set of escalating actions that the system or user performs based on the period of time that a customer or item has been in an action plan for a specific condition.
Address Usage	A grouping of address types defining the order in which the address types are used. For example, you might define an address usage code to process addresses in the following order: billing address, dormitory address, home address, and then work address.
Adjustment Calendar	Controls how a particular charge is adjusted on a student's account when the student drops classes or withdraws from a term. The charge adjustment is based on how much time has elapsed from a predetermined date, and it is determined as a percentage of the original charge amount.
Administrative Function	A particular functional area that processes checklists, communication, and comments. The administrative function identifies which variable data is added to a person's checklist or communication record when a specific checklist code, communication category, or comment is assigned to the student. This key data enables you to trace that checklist, communication, or comment back to a specific processing event in a functional area.
Admit Type	A designation used to distinguish first-year applications from transfer applications.
Aging Set	A complete set of aging categories that defines how your system ages your accounts. It allows you to classify outstanding charges into different categories.
Assessment Percentage	Thecoursework percentage (School-Based Assessments) for the subject.
Attendance Roster by Class	The list of all class meetings applicable for a class for which class attendance is marked. In this document, the terms ‘class meeting sessions’, ‘attendance class meeting sessions’ and ‘attendance templates’ refer to the list of class meetings displayed in the attendance roster by class page.
Authentication Server	A server that is set up to verify users of the system.
Award Categories	Academic and non-academic award categories.
Award Types	Refers to whether the award is at National, External, School and International level.
Billing and Due date calendar	Calendar used to define the due date for charges posted as part tuition calculation process.
Blling Career	The one career under which other careers are grouped for billing purposes if a student is active simultaneously in multiple careers.
Business Unit	A corporation or a subset of a corporation that is independent with regard to one or more operational or accounting functions.
Campus	The school that belongs to the Ministry of Education that uses the same subject catalog and produces report cards for students within the same educational level.
Category	A broad grouping to which specific comments or communications (contexts) are assigned. Category codes are also linked to 3C access groups so that you can assign data-entry or view-only privileges across functions.
Certification	The certification that is obtained at the end of various education levels. Eg. Penilaian Sekolah Rendah(PSR), GCE 'O' Level, etc.
ChartField	A field that stores a chart of accounts, resources, and so on, depending on the PeopleSoft Enterprise application. ChartField values represent individual account numbers, department codes, and so forth.
ChartField balancing	Require specific ChartFields to match up (balance) on the debit and the credit side of a transaction.
ChartField combination edit	The process of editing journal lines for valid ChartField combinations based on user-defined rules.
ChartKey	One or more fields that uniquely identify each row in a table. Some tables contain only one field as the key, while others require a combination.
Checklist	List of items/activities that needs to be either returned or completed as a part of the clearance process.
Checklist code	A code that represents a list of planned or completed action items that can be assigned to a staff member, volunteer, or unit. Checklists enable you to view all action assignments on one page.
Checklists	A list of planned or completed requirement/action items that can be assigned to an applicant, student or staff for tracking.
Class	A specific offering of a course component within an academic term.
Class Attendance	Individual class meetings with the student list for which class attendance is marked.
Class ChartField	A ChartField value that identifies a unique appropriation budget key when you combine it with a fund, department ID, and program code, as well as a budget period.
Clearance	Activities which are done to audit students to ensure they return all the outstanding items, overdue school fees, etc.
Cohort	The highest level of the three-level classification structure that you define for enrollment management. You can define a cohort level, link it to other levels, and set enrollment target numbers for it.
Collection	A collection is set of directories and files that allow search application users to use the Verity search engine to quickly find and display source documents that match search criteria.
Collection Rule	A user-defined rule that defines actions to take for a customer based on both the amount and the number of days past due for outstanding balances.
Component Interface	A component interface is a set of application programming interfaces (APIs) that you can use to access and modify PeopleSoft Enterprise database information using a program instead of the PeopleSoft client.
Components	Assessment types such as School-Based Assessment 1, School-Based Assessment 2.
Constituents	Friends, alumni, organizations, foundations, or other entities affiliated with the institution, and about which the institution maintains information.
Content reference	Content references are pointers to content registered in the portal registry. These are typically either URLs or iScripts. Content references fall into three categories: target content, templates, and template pagelets.
Control Table	Stores information that controls the processing of an application. This type of processing might be consistent throughout an organization, or it might be used only by portions of the organization for more limited sharing of data.
Course	The subject in an academic program. Eg. English, Mathematics, Science, etc.
Course Share Set	A tag that defines a set of requirement groups that can share courses.
Current School	The school the student currently belongs to.
Curriculum Materials Catalogue	Collection of curriculum materials that will be configured and kept track or in iNEIS™.
Curriculum Materials Inventory	Inventory of each of the curriculum materials in each of the campus (Schools).

↑ Back to Top

D - F

Deferment/ Leave of Absence (LOA)	Student requesting to be on leave from school for a specified period of time.
Edit Table	A table in the database that has its own record definition, such as the Department table, to ensure data integrity throughout the system.
Effective Date	A method of dating information. You can predate information to add historical data to your system, or postdate information in order to enter it before it actually goes into effect. By using effective dates, you don't delete values; you enter a new value with a current effective date.
Event	As each point is encountered, the event activates each component, triggering any PeopleCode program that is associated with that component and that event. Examples of events are FieldChange, SavePreChange, and RowDelete.
Examination Percentage	The final examination percentage for the subject.
External Organization ID	The School / Institution code.
Financial Aid Term	A combination of a period of time that the school determines as an instructional accounting period and an academic career. It is created and defined during the setup process. Only terms eligible for financial aid are set up for each financial aid career.

↑ Back to Top

G - J

GL Business Unit	Abbreviation for general ledger business unit. A unit in an organization that is an independent entity for accounting purposes. It maintains its own set of accounting books.
GL Entry Template	Abbreviation for general ledger entry template. A template that defines how a particular item is sent to the general ledger. An item-type maps to the general ledger, and the GL entry template can involve multiple general ledger accounts. The entry to the general ledger is further controlled by high-level flags that control the summarization and the type of accounting—that is, accrual or cash.
GL Interface Process	Abbreviation for General Ledger Interface process. A process that is used to send transactions from PeopleSoft Enterprise Student Financials to the general ledger. Item types are mapped to specific general ledger accounts, enabling transactions to move to the general ledger when the GL Interface process is run.
Holiday Schedule	The National public holidays in a year.
Institution	An entity (such as a university or college) that is independent of other similar entities and that has its own set of rules and business processes.
Instructor/s	The academic staff members who are assigned as the form teachers or group tutors and subject teachers for classes.
Integration Point	An interface that a system uses to communicate with another PeopleSoft Enterprise application or an external application.
Integration Set	A logical grouping of integrations that applications use for the same business purpose. For example, the integration set ADVANCED_SHIPPING_ORDER contains all of the integrations that notify a customer that an order has shipped.
Item Shuffle	A process that enables you to change a payment allocation without having to reverse the payment.
Item Type	Item types are identifiers for all charges, payments, and waivers etc that are posted to the student’s account. Item types would reflect the description of the fees which both the student and the administrative users would see on the student’s account.

↑ Back to Top

K - O

Keyword	A search criteria that enable you to locate specific records in a search dialog box.
Leaving Certificate	Letter issued by the school to the student who have completed the clearance activities except Transfer Students.
LMS	Abbreviation for learning management system.
Location	Enables you to indicate the different types of addresses.
Mass Change	Mass change is a SQL generator that can be used to create specialized functionality. Using mass change, you can set a series of Insert, Update, or Delete SQL statements to perform business functions that are specific to the institutions.
Meta-SQL	Meta-SQL constructs expand into platform-specific SQL substrings. They are used in functions that pass SQL strings, such as in SQL objects, the SQLExec function, and PeopleSoft Application Engine programs.
New School	The school the student wishes to transfer to.
Organization	The school / campus.

↑ Back to Top

P - R

Pagelet	Each block of content on the home page is called a pagelet. These pagelets display summary information within a small rectangular area on the page.
Payment Shuffle	A process allowing payments that have been previously posted to a student's account to be automatically reapplied when a higher priority payment is posted or the payment allocation definition is changed.
Pending Item	An individual receivable (such as an invoice, a credit memo, or a write-off) that has been entered in or created by the system, but hasn't been posted.
PeopleCode	A proprietary language, executed by the PeopleSoft Enterprise component processor.
Person of Interest	A person about whom the organization maintains information but who is not part of the workforce.
Personal Portfolio	The user-accessible menu item that contains an individual's name, address, telephone number, and other personal information.
Portal Registry	A tree-like structure in which content references are organized, classified, and registered. It is a central repository that defines both the structure and content of a portal through a hierarchical, tree-like structure of folders useful for organizing and securing content references.
Process Category	Processes that are grouped for server load balancing and prioritization.
Process Definition	Process definitions define each run request.
Process Group	A group of application processes (performed in a defined order) that users can initiate in real time, directly from a transaction entry page.
Process Instance	A unique number that identifies each process request. This value is automatically incremented and assigned to each requested process when the process is submitted to run.
Process Job	Can link process definitions into a job request and process each request serially or in parallel. You can also initiate subsequent processes based on the return code from each prior request.
Process Request	A single run request, such as a Structured Query Report (SQR), a COBOL or Application Engine program, or a Crystal report that you run through PeopleSoft Process Scheduler.
Process Run Control	A PeopleTools variable used to retain PeopleSoft Process Scheduler values needed at runtime for all requests that reference a run control ID. Do not confuse these with application run controls, which may be defined with the same run control ID, but only contain information specific to a given application process request.
Prospects	Students who are interested in applying to the institution.
Record Group	A set of logically and functionally related control tables and views. Record groups help enable TableSet sharing, which eliminates redundant data entry. Record groups ensure that TableSet sharing is applied consistently across all related tables and views.
REN server	Abbreviation for real-time event notification server in PeopleSoft MultiChannel Framework.
Role	A role is a class of users who perform the same type of work. Roles in iNEIS include Registrar, Student Affair, Class teacher, Subject Teacher.
Role User	Role users do not need PeopleSoft user IDs. A person's role user ID serves much the same purpose as a user ID does in other parts of the system. It is used to determine how to route worklist items to users and to track the roles that users play in the workflow.
Run Control	A run control is a type of online page that is used to begin a process, such as the batch processing of a payroll run. Run control pages generally start a program that manipulates data.
Run Control ID	A unique ID to associate each user with his or her own run control table entries.

↑ Back to Top

S - U

Search Query	Set of objects to pass a query string and operators to the search engine. The search index returns a set of matching results with keys to the source documents.
Service Impact	The resulting action triggered by a service indicator. For example, a service indicator that reflects nonpayment of account balances by a student might result in a service impact that prohibits registration for classes.
Service Indicator	Indicates services that may be either withheld or provided to an individual. Negative service indicators indicate holds that prevent the individual from receiving specified services, such as check-cashing privileges or registration for classes. Positive service indicators designate special services that are provided to the individual, such as front-of-line service or special services for disabled students.
Session	In iNEIS™, session is defined as the time elements that subdivide a term into multiple time periods during which classes are offered.
Single Signon	With single signon, users can, after being authenticated by a PeopleSoft Enterprise application server, access a second PeopleSoft Enterprise application server without entering a user ID or password.
Sub-Components	Homework, Classwork, Fieldwork that will constitute towards the school based assessment.
Term	An administrative time period during which sessions are defined, students are billed, and statistics are accumulated for individual students and the entire academic institution.
Term Fees	Fees charged once a term to the students.
Transfer Student	Student who will transfer within the iNEIS™ system.
Translate Table	A system edit table that stores codes and translate values for the miscellaneous fields in the database that do not warrant individual edit tables of their own.
Tuition Group	Logical grouping of all students in an institution. All students in a tuition group are charged similar fees.
Tuition Lock	A feature in the Tuition Calculation process that enables you to specify a point in a term after which students are charged a minimum (or locked) fee amount. Students are charged the locked fee amount even if they later drop classes and take less than the normal load level for that tuition charge.

↑ Back to Top

V - Z

Withdrawal	When a student leaves the school/college without a date of return.
Worklist	The automated to-do list which enable users to directly access the pages they need to perform the next action. User can return to the worklist for another item.

↑ Back to Top

0-9

3c engine

Abbreviation for Communications, Checklists, and Comments engine. The 3C engine enables you to automate business processes that involve additions, deletions, and updates to communications, checklists, and comments. You define events and triggers to engage the engine, which runs the mass change and processes the 3C records (for individuals or organizations) immediately and automatically from within business processes.

3C group

Abbreviation for Communications, Checklists, and Comments group. It is a method of assigning or restricting access privileges. A 3C group enables you to group specific communication categories, checklist codes, and comment categories. You can then assign the group inquiry-only access or update access, as appropriate.

↑ Back to Top