Define Payment Mode.

This function allows the users to configure various modes of payments that students can use to pay off their fees.

Roles Involved: MOE DS Billing

MOE finance department will configure various modes of payments that students can use to pay off their fees.

1. Main Menu > Setup SACR > Product Related > Student Financial > Cashiering > Tender Keys.

2. Click on the Add a New Value tab.

3. Enter the required values in the Business Unit and Tender Keys fields.

4. Click on the Add button.

5. Enter the required values in the Effective Date, Status, Description, Short Description, Long Description and Tender Category fields.

Description:

• Tender Category: Select the appropriate category for the tender that you are defining. When a cashier enters a tender key during a cashiering transaction, this tender category tells the system which tender details must be entered before the cashier can successfully conduct the transaction.

• Change Allowed: Select this check box if you want the cashier to be able to give change for a transaction using this tender key.

• Service Impact: Enter a service impact code to affect how the system processes transactions using this tender.

• Transaction Amount: Enter the minimum and maximum amounts of this tender that your cashiers can accept per transaction.

• Out Amount: Enter the minimum and maximum amounts of this tender that your cashiers can dispense per transaction as change due.

• Drawer Warning Amount: Enter the minimum and maximum amounts of this tender that your drawers can contain before the system generates a warning message.

  When you create a receipt that causes the amount of this tender remaining in the cashier's drawer to be equal to or less than the minimum amount, the system generates a warning message signaling you to perform a cash replenishment.

  When you create a receipt that causes the amount of this tender in the cashier's drawer to exceed the maximum amount, the system generates a warning message signaling you to perform an interim deposit.

• Drawer Error Amount: Enter the minimum and maximum amounts of this tender that your drawers can contain before the system generates an error message.

  When you attempt to create a receipt that causes the amount of this tender in the cashier's drawer to be equal to or less than the minimum amount, the system generates an error message signaling you to perform a cash replenishment and does not process the receipt.

  When you attempt to create a receipt that causes the amount of this tender in the cashier's drawer to equal or exceed the maximum amount, the system generates an error message signaling you to perform an interim deposit and does not process the receipt.

  Note: You determine the maximum amount that the cashiering office can dispense when cashing a check in the Cashiering Offices page.

• GL Interface Required (general ledger interface required): Click the GL Entry link to enter in the display field the ChartField values that correspond to the general ledger account into which you record any cashiering transactions associated with the tender key that you are defining. The chart of accounts that you define on this page provides the debit side of the GL entry.

• GL Entry (general ledger entry): Enter the minimum and maximum amounts of this tender that your cashiers can accept per transaction.

  You can also specify a SpeedType on this page. To specify the Speed Type, click this link or one of the proceeding links and enter the SpeedType that you have already set up.

  For ease of use, after entering your ChartFields values, click the Copy button to copy them to a clipboard. You can go to any other field and use the Paste button to paste.

• Over GL Entry (over general ledger entry): Click the Over GL Entry link to enter in the display field the ChartField values that correspond to the general ledger account into which you record any overages when a cashier or register does not balance for the tender that you are defining. The chart of accounts that you define on this page provides the debit side of the GL entry.

• Short GL Entry (short general ledger entry): Click the Short GL Entry link to enter in the display field the ChartField values that correspond to the general ledger account into which you record any short amounts when a cashier or register does not balance for the tender that you are defining. The chart of accounts that you define on this page provides the credit side of the GL entry.




Note: Make sure the required fields are not empty: Effective Date, Status, Description, Short Description and Tender Category.

6. Click on the Save button to save the changes.