Manage Assessment and Sub-Assessment Types

This function allows the users to define and setup the Assessment and Examination percentages, marks and deadline for specific Assessment.

• Setup Assessment and Sub Assessment Types for KGBK and TIARA
• Setup Deadline for Assessment Types for Primary
• Setup Assessment Roll Over for Primary

The Assessment Setup should be done in the following sequence:

1. Student Assessment
2. Define Component and Sub Comp
3. Criteria Cut-off date setup
4. Define Component Criteria
5. Define Sub Component Criteria

Setup Assessment and Sub Assessment Types for KGBK and TIARA

Note:

• The MOE officer must have the KGBK / TIARA role in order for the Component Type to be either “KGBK” or “TIARA”.
• User cannot have both KGBK and TIARA roles at once when setting up the assessment for KGBK and TIARA.

1. Navigate to Main Menu > Academic Staff > Assessment and Exams > Setup > Define Components and Sub Comp.

2. Click on the Add a New Value tab.

3. Select Academic Institution and Academic Organization via prompt button.

4. Enter the Component Code.

Note:
Component Code is limited to 6 characters only.

5. Click on the Add button.

6. Fill in the details in their respective fields.

Note:
Do NOT change the Effective Date.

7. Click the '+' to add more sub-components.

Note:
For KGBK and TIARA, there is only ONE sub-component as the marks/grades are not accumulative as other subjects' sub-component (i.e. classwork, homework, test etc).

8. Click on the Save button.

Note:
Fields with (*) indicates that they are required. User will not be able to save the page if any one of them is blank.

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Setup Deadline for Assessment Types for Primary

Roles involved: Ministry of Education DS Manage Assessment Admin

1. Navigate to Main Menu > Academic Staff > Assessment and Exams > Setup > Criteria Cutoff Dt for Primary.

2. Click on the Add a New Value tab.

3. Select Academic Institution and Academic Year via prompt button.

4. Click on the Add button.

5. Select Cut-off Date for Criteria Setup via calendar icon.

6. Click on the Save button.

Note:

• Before Cut-off Date, User CAN add/modify/delete: Define Component Criteria, Define Sub Component Criteria.
• On/After Cut-off Date, User CANNOT add/modify/delete: Define Component Criteria, Define Sub Component Criteria.

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Setup Assessment Roll Over for Primary

Roles Involved: Ministry of Education DS Manage Assessment Admin

1. Navigate to Main Menu > Academic Staff > Assessment and Exams > Setup > Criteria Roll Over for Primary.

2. Click on the Add a New Value tab.

3. Enter meaningful name for the Run Control ID field.

Note:

• The Run Control ID CANNOT have any spaces. Eg: 1006 SR PUSAR ULAK.
• User can use underscore '_' or dash '-' in between words. Eg: 1006-SR_PUSAR_ULAK.

4. Click on the Add button.

5. Fill in the information with the help of Look up prompt button.

Note:

• DS Primary can select either 'From Year' where it copies from the selected year to all primary schools in the 'To Year' indicated.
• DS Primary also can select 'From School' where it copies from the selected organization to all primary schools in the 'To Year' indicated.


6. Click on the Run button.

7. Click on the OK button.

8. Take note of Process Instance number to view correct report and click on the Report Monitor link.

Note:
Process Instance number helps user to keep track of the process they generated.

9. Click on the Refresh button.

Note:
Click the refresh button, until the following status has been reached:

• Run Status: Success
• Distributed Status: Posted

10. Click on the OK button.

Note:
All of the Component Criteria and Sub Component Criteria will be copied to the selected entry. User may cross checked whether the component is being copied.

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