INTEGRATED NATIONAL EDUCATION
INFORMATION SYSTEM
Online User's Guide


View Student Deferment Request Reports

This function allows the users to view the Student Deferment/LOA Request Reports.

MOE_RPT_DF_001_01- Detailed Report for Deferment

Roles Involved: Dept. of Schools, Dept. of Planning and School Student Registrar (MOE_HQ_STDNT_DFRMNT_OFFCR), (MOE_SCHL_STDNT_REGISTRAR) and (MOE_DP_RPT)

  1. Navigate to Main Menu > Reporting Tools > Query > Query Viewer.

  2. Select ‘Query Name’ from the dropdown list to Search.

  3. Enter ‘MOE_RPT_DF_001_01’ as the *Query Name.

  4. Click on the Search button.

  5. The search results will display the query.

  6. Click on HTML link to open a web page to enter the input to run the report and the results will be displayed on the web page.
    Click on Excel link to open a web page to enter the input to run the report and the results will be opened in an Excel worksheet.

  7. Click on the HTML link.

  8. User will be directed to the Detailed Report for Deferment.

  9. Click on the lookup icon to select the *Academic Institution value.

  10. Click on the lookup icon to select the Cluster/Zone value or enter ‘%’ sign to select all the values in the lookup.

  11. Click on the lookup icon to select the Campus value or enter ‘%’ sign to select all the values in the lookup.

  12. Click on the lookup icon to select the Academic Career value or enter ‘%’ sign to select all the values in the lookup.

  13. Click on the lookup icon to select the Academic Program value or enter ‘%’ sign to select all the values in the lookup.

  14. Click on the lookup icon to select the Academic Plan value or enter ‘%’ sign to select all the values in the lookup.

  15. Click on the lookup icon to select the Request Status value or enter ‘%’ sign to select all the values in the lookup.

  16. Click on the Calendar icons to select the *From Date and *To Date that is used to indicate the period for which the Report should be run. The result will display all the Deferment Requests that were raised during this period.

  17. Click on the View Results button.

  18. The Report Results will be displayed.

  19. Click on the Excel SpreadSheet link to download the Report Results in an Excel Spreadsheet.

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MOE_RPT_DF_001_02- Statistical Report for Student Deferment

This function allows the users to view the Student Deferment Request Reports.

Roles Involved: Dept. of Schools, Dept. of Planning and School Student Registrar (MOE_HQ_STDNT_DFRMNT_OFFCR), (MOE_SCHL_STDNT_REGISTRAR) and (MOE_DP_RPT)

  1. Navigate to Main Menu > Reporting Tools > Query > Query Viewer.

  2. Select ‘Query Name’ from the dropdown list to Search.

  3. Enter ‘MOE_RPT_DF_001_02’ as the *Query Name.

  4. Click on the Search button.

  5. The search results will display the query.

  6. Click on HTML link to open a web page to enter the input to run the report and the results will be displayed on the web page.
    Click on Excel link to open a web page to enter the input to run the report and the results will be opened in an Excel worksheet.

  7. Click on the HTML link.

  8. User will be directed to the Statistical Report for Student Deferment.

  9. Click on the lookup icon to select the *Academic Institution value.

  10. Click on the lookup icon to select the Cluster/Zone value or enter ‘%’ sign to select all the values in the lookup.

  11. Click on the lookup icon to select the Campus value or enter ‘%’ sign to select all the values in the lookup.

  12. Click on the Calendar icons to select the *From Date and *To Date that is used to indicate the period for which the Report should be run. The result will display all the Deferment Requests that were raised during this period.

  13. Click on the View Results button.

  14. The Report Results will be displayed.

  15. Click on the Excel SpreadSheet link to download the Report Results in an Excel Spreadsheet.

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MOE_DF_RETURN_RPT- Report to Identify Students who did not Return from LOA

Roles Involved: Principal and School Student Registrar (MOE_SCHL_PRINCIPAL) and (MOE_SCHL_STDNT_REGISTRAR)

  1. Navigate to Main Menu > Reporting Tools > Query > Query Viewer.

  2. Select ‘Query Name’ from the dropdown list to Search.

  3. Enter ‘MOE_RPT_DF_RETURN_RPT’ as the *Query Name.

  4. Click on the Search button.

  5. The search results will display the query.

  6. Click on HTML link to open a web page to enter the input to run the report and the results will be displayed on the web page.
    Click on Excel link to open a web page to enter the input to run the report and the results will be opened in an Excel worksheet.

  7. Click on the HTML link.

  8. User will be directed to the Detailed Report for Deferment.

  9. Click on the lookup icon to select the *Academic Institution value.

  10. Click on the lookup icon to select the Campus value or enter ‘%’ sign to select all the values in the lookup.

  11. Click on the lookup icon to select the Academic Career value or enter ‘%’ sign to select all the values in the lookup.

  12. Click on the lookup icon to select the Academic Program value or enter ‘%’ sign to select all the values in the lookup.

  13. Click on the lookup icon to select the Academic Plan value or enter ‘%’ sign to select all the values in the lookup.

  14. Click on the Calendar icons to select the *From Date and *To Date that is used to indicate the period for which the Report should be run. The Deferment Requests selected will be the ones raised during this period.

  15. Click on the View Results button.

  16. The Report Results will be displayed.

  17. Click on the Excel SpreadSheet link to download the Report Results in an Excel Spreadsheet.

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LEAV & RLOA Statistics

Role Involved: Dept. of Planning (MOE_DP_RPT)

  1. Navigate to Main Menu > Records and Enrollment > Student Movement > Student Deferment > Reports > LEAV and RLOA Statistics.

  2. Click on the Add a New Value tab.

  3. Enter the Run Control ID.

    4. Note: Run Control ID is a unique ID assigned to identify the data entered to run the process to generate the report. The ID cannot contain any spaces, hyphens ‘-’ and underscores ‘_’ between words.

  4. Click on the Add button.

  5. User will be directed to the LEAV and RLOA Statistics page.

  6. Click on the lookup icon to select the *Institution.

  7. Click on the lookup icon to select the Campus value or leave it blank.

  8. Click on the lookup icon to select the Career value or leave it blank.

  9. Click on the lookup icon to select the Program value or leave it blank.

  10. Click on the lookup icon to select the Plan value or leave it blank.

  11. Click on the Calendar icons to select the *From Date and *To Date that are used to indicate the period for which the Report should be run.

  12. Click on the Save button to save the process parameters entered.

  13. Click on the Run button.

  14. User will be directed to the Process Scheduler Request page.

  15. Click on the ‘OK’ button.

  16. Once the process has begun to run, a Process instance number will be assigned.

  17. Click on the Process Monitor link to check the status of the process run.

  18. User will be directed to the Process Monitor page.

  19. Monitor the process against the Process Instance number and initially the Run Status and Distribution Status are ‘Queued’ and ‘N/A’.

  20. Click on the Refresh button to view the refreshed Run Status. Continue to clicking on the Refresh button until the Run Status changes to ‘Success’ and Distribution Status goes to ‘Posted’.

  21. Once the Run Status changes to ‘Success’ and Distribution Status goes to ‘Posted’, click on the Go Back to LEAV and RLOA Statistics link.

  22. Click on the Report Manager link.

  23. Click on the Administration tab.

  24. Click on the MOE_DF_005 - MOE_DF_005.xlsx file created against the Prcs Instance of the process which was run to generate the report.

  25. Click on the .xlsx (Excel) file created.

  26. A prompt will be displayed suggesting to the user to either save or open the Excel Spreadsheet to view the generated report. Select the Save option.

  27. Open the saved Excel Spreadsheet to view the LEAV and RLOA Statistics.

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