Setup and Maintain Term/Session Table

This function allows the users to Setup and Maintain the Term/Session Table such as:

• View Term/Session Table
• Add Term/Session Table

Roles Involved: Ministry of Education – Department of Schools Administrator

View Term/Session Table

1. Navigate to Main Menu > Set Up SACR > Foundation Tables > Term Setup > Term/Session Table.

2. User will be directed to the Term/Session Table search page.

3. Enter the Academic Career and Term.

4. Click on the Search button.

5. User will be directed to Term/Session Table page to view the term/session configurations.

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Add Term/Session Table

1. Navigate to Main Menu > Set Up SACR > Foundation Tables > Term Setup > Term/Session Table.

2. User will be directed to the Term/Session Table search page.

3. Click on Add a New Value tab.

4. In the Add a New Value page, enter the Academic Career and Term.

5. Click on Add button.

6. User will be directed to the Term Table page.

7. Enter the Term Begin Date, Ending Date, Academic Year, Weeks of Instruction, Sixty Percent Point in Time and Max Program Effdt for Term.

Note: Weeks of Instruction is the number of weeks within the term.

Calculation for Sixty Percent Point in Time:
E.g. Term 1620 begins on 4 April and ends on 8 September which is a total of 158 days. (158 x 60)/100 = 94.8 ≈ 95 days equivalent to 13 wks and 4 days (95/7 = 13 wks = 91 days) which falls on 7 July 2016.

Max Program Effdt for Term should follow the Ending Date.

8. Click on the Session Table tab.

9. In the Session Table tab, click on the lookup button and select the Session.

Note:

1. If a session has 2 terms then make use of Term 1, Term 2, Term 3 and Term 4.

2. If a session only have 1 term then use Regular Academic Session.

3. Ensure CCA term dates follows the Academic term dates.

10. Enter the Begin Date, End Date, Open Enrollment Date, Last Date for Wait List, Sixty Percent Point in Time and Facility Assignment Run Date.

Note: Begin Date is the term begin date.

End date is the term end date.

Open Enrollment Date should be a day after the term end date for the previous term. For e.g. Term 1530 ends in 30 November hence for Term 1610 Open Enrolment Date is 1 December 2015

Last Date for Wait List is the term end date.

Sixty Percent Point in Time follows the date in Term Table page.

Facility Assignment Run Date follows the Begin date.

11. Click on ‘+’ button and repeat steps 9 and 10 to add more than 1 term in a session.

12. Click on Save button.

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