Maintain Student Program Plan

This function allows the users to update the student’s program if student changes program, update student’s plan if student is promoted, and update data for retained student.

Roles Involved: Class Teacher, School Admin - Student Records and School Student Registrar

• Search and Update Student Plan Details
• Search and Update Student Program Details
• Search and Update Retain Student Details
• Search and Add Student’s Sports Plan (Applicable to Sports School Only)
• Search and Update Student’s Sports Plan (Applicable to Sports School Only)

Search and Update Student Plan Details

1. Navigate to Main Menu > Records and Enrollment > Career and Program Information > Student Program/Plan

2. To search enter the information of the student by either the Empl ID, National ID (Eg: 00123456), Birth Certificate ID (Eg: 1234-78).

3. Tick the Include History checkbox.

4. Click on the Search button or press enter on the keyboard.

5. User will be directed to Student Program page.

6. Click on ‘+' button to update Student Program/Plan detail.

7. Click on the calendar icon and set Effective Date as of when the student was promoted.

8. Click on the lookup button and set Program Action as PLNC.

Note: Set Program Action as

• PLNC
  • When there is no change in program but change in plan (Year) and class section.
  • This applies when student progresses to the next plan (year).
  • E.g. from PRMRYYR1 to PRMRYYR2, from SCCCRYR7 to SCCCRYR8

9. Select the Student Plan tab to change the student plan.

10. Click the lookup button and select the Academic Plan of the student.

11. Click on the calendar icon and set Declare Date the same as the Effective Date.

12. Select the Student Details tab to change the student class section.

13. Enter the new Class Section.

14. Click on the Save button to save the updated details.

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Search and Update Student Program Details

1. Navigate to Main Menu > Records and Enrollment > Career and Program Information > Student Program/Plan

2. To search enter the information of the student by either the Empl ID, National ID (Eg: 00123456), Birth Certificate ID (Eg: 1234-78).

3. Tick the Include History checkbox.

4. Click on the Search button or press enter on the keyboard.

5. User will be directed to Student Program page.

6. Click on ‘+' button to update Student Program/Plan detail.

7. Click on the calendar icon and set Effective Date as of when the student was promoted.

8. Click on the lookup button and set Program Action as PRGC.

Note: Set Program Action as

• PRGC
  • When there is a change in program, plan (year) and class section.
  • This applies to student who will be channelled into different stream/track.
  • E.g. from SCCCRYR8 to SCGEAYR9, from SCGEA TO SCAEP

9. Click the lookup button and select the Academic Program of the student.

10. Click on the lookup button and select the Admit Term when student’s program is changed.

11. Select the Student Plan tab to change the student plan.

12. Click the lookup button and select the Academic Plan of the student.

13. Click on the calendar icon and set Declare Date the same as the Effective Date.

14. Select the Student Details tab to change the student class section.

15. Enter the new Class Section.

16. Click on the Save button to save the updated details.

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Search and Update Retain Student Details

1. Navigate to Main Menu > Records and Enrollment > Career and Program Information > Student Program/Plan

2. To search enter the information of the student by either the Empl ID, National ID (Eg: 00123456), Birth Certificate ID (Eg: 1234-78).

3. Tick the Include History checkbox.

4. Click on the Search button or press enter on the keyboard.

5. User will be directed to Student Program page.

6. Click on ‘+' button to update Student Program/Plan detail.

7. Click on the calendar icon and set Effective Date as of when the student was retained.

8. Click on the lookup button and set Program Action as DATA.

Note: Set Program Action as

• DATA
  • When there is no change in program or plan (year) but change in class section.
  • This is used for retained student.
  • E.g. from PRMRYYR1 to PRMRYYR1, from SCCCRYR7 to SCCCRYR7, SCGEAYR9 to SCAEPYR9, SCAEPYR9 to SCSAPYR9

Student retains but changes program please follow steps 8 – 12.

9. Click the lookup button and select the Academic Program of the student.

10. Click on the lookup button and select the Admit Term when student’s program is changed.

11. Select the Student Plan tab to change the student plan.

12. Click the lookup button and select the Academic Plan of the student.

13. Click on the calendar icon and set Declare Date the same as the Effective Date.

14. Select the Student Details tab to change the student class section.

15. Enter the new Class Section.

16. Click on the Save button to save the updated details.

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Search and Add Student’s Sports Plan (Applicable to Sports School Only)

1. Navigate to Main Menu > Records and Enrollment > Career and Program Information > Student Program/Plan

2. To search enter the information of the student by either the Empl ID, National ID (Eg: 00123456), Birth Certificate ID (Eg: 1234-78).

3. Tick the Include History checkbox.

4. Click on the Search button or press enter on the keyboard.

5. User will be directed to Student Program page.

6. Click on Correct History button.

7. Click on Student Plan Tab.

8. Click on ‘+’ button.

9. Click on the lookup button and select the Sports Plan from Academic Plan.

Note: Plan Sequence for Academic Plan should be 10. Plan Sequence for Sports Plan should be 20.

10. Click on Save button to save the details.

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Search and Update Student’s Sports Plan (Applicable to Sports School Only)

1. Navigate to Main Menu > Records and Enrollment > Career and Program Information > Student Program/Plan

2. To search enter the information of the student by either the Empl ID, National ID (Eg: 00123456), Birth Certificate ID (Eg: 1234-78).

3. Tick the Include History checkbox.

4. Click on the Search button or press enter on the keyboard.

5. User will be directed to Student Program page.

6. Click on ‘+' button to update Sports Plan detail.

7. Click on the lookup button and set Program Action as DATA.

8. Click on Student Plan Tab.

9. Click on next arrow button to see the sports plan.

10. Click on the lookup button and select the Sports Plan from Academic Plan.

Note: Plan Sequence for Academic Plan should be 10. Plan Sequence for Sports Plan should be 20.

11. Click on Save button to save the details.

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