Tuition Calculation for Batch of Students

This function allows the users to calculate and post School Fees and School Fund for a group of students if applicable. This process will be scheduled to run automatically at the end of each day.

• Calculate fees for Batch of Students
• Verify the Calculated Fees

Calculate Fees for Batch of Students

Roles Involved: Class Teacher or School Finance Officer

1. Navigate to Main Menu > Student Financials > Tuition and Fees > Batch Tuition Calculation.

2. Click on the Add a New Value tab.

3. Enter the required value in the Run Control ID field.

Note: Any value can be entered as the Run Control ID. All data entered as part of a Run Control ID can be retrieved later.

4. Click on the Add button.

5. Enter the required values in the Business Unit, School and Term fields.

6. Enter the required values in the Academic Career and Academic Program fields for the student if applicable.

Note: Academic Career and Academic Program can be left blank if fees is to be calculated for all careers and programs in the school.

7. Click on the Run button.

Note: Clicking on the Run button runs the process and also saves the Run Control ID so that it can be retrieved again.

8. Tick the required MOE_Batch_Tuition_Calculation checkbox process and click on the OK button.

9. Take note of the Process Instance number.

10. Click on the Process Monitor link to check the status of the process.

11. Find the Process Instance number. Click on the Refresh button until the Run Status is Success and the Distribution Status is Posted.

12. Once the process is Posted, the Total number of students selected and Tuition Calculation Batch ID will be shown in the result.

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Verify the Calculated Fees

Once the fees is calculated, the Class Teacher can verify the fees posted in the student account.

Roles Involved: Class Teacher or School Finance Officer or School Admin - Billing

1. Navigate to Main Menu > Student Financials > View Customer Accounts.

2. In the Find an Existing Value tab, enter the required values in the Business Unit and Student ID fields.

Note: The magnifying glass can be used to search for the student.

3. Click on the Search button to search for the student account.

Note: The Customer Account will display all charges and payments posted in the student's account.

4. Click on the Account Details link to view the detailed transactions posted in that term.

5. Click on the Item Details link to view the details of the transaction in details.

6. The fees that is charged to the student will be shown.

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