Update School Organization Data

This function allows the users to update school organization data after school organization is set up.

• Update School Organization Table
• Update School Organization Location
• Update School Organization Contact
• Update School Organization Department
• Select Primary Location/Contact/Department

Update School Organization Table

Roles Involved: School Admin – School Management & MOE - School Management

1. Navigate to Main menu > Campus Community > Organizations > Create/Maintain Organizations > Organization Table.

2. In the Find an Existing Value tab, enter the values in External Org ID fields.

3. Click on the Search button.

4. You will be directed to the Organization Table page for the specified school.

5. In the Organization Table page, click on the ‘+’ to update the existing fields.

6. In the newly added page, a new entry with newer is added.

7. You can edit the fields in the organization details section.

8. Click on the Save button to save the changes.

↑ Back to Top

Update School Organization Location

Roles Involved: School Admin – School Management & MOE - School Management

1. Navigate to Main menu > Campus Community > Organization > Create/Maintain Organizations > Organization Locations.

2. In the Find an Existing Value tab, enter the values in External Org ID fields.

3. Click on the Search button.

4. You will be directed to the Organization Location page for the specified school.

5. In the Location Summary tab, Click on the Add button to add a new row.

6. Click on the Location Details link.

7. In the Location Details tab, fill up the required fields.

8. Click on the look-up button to view list of the Country and select the country.

Note: Edit address link will not be enabled without country.

9. Click on Edit Address link.

10. You will be directed to the Edit Address page, fill up the required fields.

11. Click on the look-up button to view list of the District and select the district.

12. Click on the OK button.

13. You will be directed to the Location Details page, Click on the Save button.

↑ Back to Top

Update School Organization Contact

Roles Involved: School Admin – School Management & MOE - School Management

1. Navigate to Main menu > Campus Community > Organization > Create/Maintain Organizations > Organization Contacts.

2. In the Find an Existing Value tab, enter the values in External Org ID fields.

3. Click on the Search button.

4. You will be directed to the Organization Contacts page for the specified school.

5. In the Contact Summary tab, Click on the Add button to add a new row.

6. Click on the Contact Details link.

7. In the Contact Details tab, click on the look-up button and select the contact person EMPLID then fill up the Contact Name field.

Note: User can key in the contact name only if the contact person does not have an EMPLID in system.

8. In the Contact Address section, Select Location then click on the look-up button to view list of the Location and select the desired location.

Note: Location need to be setup as pre-requisite.

9. Fill up the required fields.

10. Click on the Save button.

↑ Back to Top

Update School Organization Department

Roles Involved: School Admin – School Management & MOE - School Management

1. Navigate to Main menu > Campus Community > Organization > Create/Maintain Organizations > Organization Departments.

2. In the Find an Existing Value tab, enter the values in External Org ID fields.

3. Click on the Search button.

4. You will be directed to the Organization Departments page for the specified school.

5. In the Department Summary tab, Click on the Add button to add a new row.

6. Click on the Department Details link.

7. In the Department Details tab, fill up the required Description field.

8. Click on the Save button.

↑ Back to Top

Select Primary Location/Contact/Department

Roles Involved: School Admin – School Management & MOE - School Management

1. Navigate to Main menu > Campus Community > Organization > Create/Maintain Organizations > Organization Table.

2. In the Find an Existing Value tab, enter the values in External Org ID fields.

3. Click on the Search button.

4. You will be directed to the Organization Table page for the specified school.

5. In the Organization Details section, click on the look-up button to view the list of the Location and select the Primary Location.

6. Click on the look-up button to view the list of the Contact and select the Primary Contact.

7. Click on the look-up button to view the list of the Department and select the Primary Department.

8. Click on the Save button.

↑ Back to Top