Generate Leaving Certificate
This function allows the users to generate the Leaving Certificate for the eligible students.
Add a New Leaving Certificate Form for a student
Role Involved: School Admin – Student Clearance and Class Teacher (MOE_SCHL_ADMIN_STDNT_CL) and (MOE_SCHL_CLASS_TEACHER)
Navigate to Main Menu > Records and Enrollment > Student Movement > Clearance > Leaving Certificate Form.
Click on the Add a New Value tab.
Click on the Student ID lookup button and search for the student who has completed the Clearance Checklist Items and is eligible to receive the Leaving Certificate.
Click on the Add button.
User will be directed to Leaving Certificate Form page. User must filled in the information of the student in this form before generating the printable certificate.
Some of the personal information for the student will be fetched from the various records maintained in iNEIS and displayed in the Leaving Certificate Form. The user has to enter it other information manually.
Click on the Save button.
Once the Leaving Certificate Form is successfully saved, a Serial No. is assigned to the form.
Note:
The Serial No will be displayed as ‘New’ for newly added Leaving Certificate Form. Once the information is saved by the Class Teacher or the School Admin, a serial number will be assigned to this form. The number assigned is a running number specific to the school and it will be incremented by 1 for the next Leaving Certificate created.
Print the Leaving Certificate Form
Once the Leaving Certificate Form is filled and completed, the printable Leaving Certificate form can be generated.
Role Involved: School Admin – Student Clearance and Class Teacher (MOE_SCHL_ADMIN_STDNT_CL) and (MOE_SCHL_CLASS_TEACHER)
Navigate to Main Menu > Records and Enrollment > Student Movement > Clearance > Leaving Certificate Form.
To search for the saved form, click on the Find an Existing Value tab.
Click on the Campus lookup icon to find the school.
Click on the Academic Career lookup icon to find the career of the student.
Click on the Student ID lookup icon to find the ID.
Click on the Search button.
User will be directed to the saved Leaving Certificate Form page.
Click on the Print Form button.
A window prompt will appear to display the options out of which select the option to either Save or Open to view. Click on OK after that.
Notes:↑ Back to Top
The School Leaving Certificate will be generated in rtf format which can be printed out onto a school letterhead or watermarked paper.
The Leaving Certificate Form can be re-printed as many times as required.
Once it is printed, the printout is ready to be signed by School Principal and Student. The school stamp can also be added.
Enter Leaving Certificate Collection Information.
This function allows the School Admin – Student Clearance and Class Teacher to capture the Collection Date of the Leaving Certificate by the student as well as some additional information.
Roles Involved: School Admin – Student Clearance and Class Teacher (MOE_SCHL_ADMIN_STDNT_CL) and (MOE_SCHL_CLASS_TEACHER)
Navigate to Main Menu > Records and Enrollment > Student Movement > Clearance > Leaving Certificate Form.
To search for the saved form, click on the Find an Existing Value tab.
Click on the Campus lookup icon to find the school.
Click on the Academic Career lookup icon to find the career of the student.
Click on the Student ID lookup icon to find the ID.
Click on the Search button.
User will be directed to the saved Leaving Certificate Form page.
Update the Collection Information section (Lower part of the form) once the Student has collected the Leaving Certificate.
Click on the *Leaving Certificate Collection Date calendar icon and select the date the student collected the form.
Click on the *Intention dropdown box and select what the student is intending (expecting) to do once he/she leaves school.
Click on the Save button.
There will be instances where the student might need additional copies of the School Leaving Certificate.
Then the School Registrar and/or Class Teacher will be able to print multiple copies.
When the student collects these additional copies, the collection details can be captured again.
Click on the ‘+’ icon to add multiple collection information records.
Click on the Current Status dropdown box and select whether the student actually completed his/her intention or changed the intention.
If the student is willing to share the information, capture the student’s choice education institution or the place of employment in the Institution field.
Click on the Save button to save the updated Leaving Certificate collection information.
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