Terminate Batch Allowance
This function allows the users to terminate the allowance for all students who have Transferred, Withdrawn, Graduated from school. There is no approval for this process. This process will be scheduled to run daily.
Roles Involved: School Welfare Officer (MOE_SCHL_WELFARE_OFFCR)
Run Terminate Batch of Students (Clearance) Process
Navigate to Main Menu > Student Financials > Student Allowances > Terminate Allowance.
On the Run Control ID field, enter any value (e.g. 01).
Click on the Add button.
User will be directed to Terminate Allowance page.
Enter the values in the Business Unit and School fields and click the Run button.
Take note of the Process Instance number and click on the Process Monitor link.
Use the Process Instance number to look for the process.
Click on the Refresh button till the Run Status is set as Success and Distribution Status is Posted.
Click on the Details link and you will be directed to the Process Detail page.
Click on the View log/trace link and you should be directed to the View Log/Trace page.
Click on the log file.
Verify the list of students selected for termination.
Note: Any value can be entered as the Run Control ID and retrieved later.
Note: Clicking on the Run button saves the Run Control ID so that it can be retrieved again.
Verify Termination Application Status
This function allows Student Welfare Officer to verify the Termination process.
Navigate to Main Menu > Student Financials > Allowance Application.
Enter the values in the Academic Institution and Emp ID fields. Then click on the Search button.
You will be directed to the Allowance Application page.
Verify the Application Status as Terminated, the Allowance End Date has been set to termination day's date and the Reason is posted in the Reason for Termination field.
