Post Charge for Individual Student by Quick Post
These pages can be used to post fees not posted by the Tuition Calculation process, like PE T-Shirt, CCA Fund etc, to the student's account. This process can charge fees to be posted for each of the individual students.
Post Transactions by Quick Post
This function will be used to post fees manually to the student account. This function doesn't need any approvals.
Roles Involved: Class Teacher or School Finance Officer
Navigate to Main Menu > Student Financials > Tuition and Fees > Charges and Payments > Post Student Transactions.
Business Unit: MOE01
ID: Student ID
New Transactions: Click to enter a new transaction.
Post: Click to post the entered transaction.
Amount: Enter the item amount. Click the Currency Detail link to specify the exchange rate.
Term: Enter the term for which you want to post this transaction.
Reference Number: Enter an optional reference number to track the transaction.
Item Effective Date: Enter the date on which the transaction becomes active. The default is the current date.
Due Date: Optionally, enter a due date if the transaction is a charge.
Student Accounts: Click this link to access the Student Accounts page.
Academic Information: Click this link to access the Academic Information page.
Payment Details: Click this link to access the Payment Details page.
Item Effective Date
Note: Make sure the required fields are not empty: Business Unit, ID, Account Type and Item Type.
Note: When selecting the Item Type, ensure that you select the item type according to the level of the student. E.g. If the student is a primary school student, select item types for primary school. If the student is a secondary school student, select the item types for secondary schools etc.
Note: Make sure the required fields are not empty: Amount, Term, Item Effective Date and Due Date.
Note: Once posted, all the fields will be greyed out.
Verify the Calculated Fees
Once the fees is posted, the Class Teacher can verify the fees posted to the student account.
Roles Involved: Class Teacher or School Finance Officer or School Admin - Billing
Navigate to Main Menu > Student Financials > View Customer Accounts.
Note: The magnifying glass can be used to search for the student.
Note: The Customer Account will display all charges and payments posted in the student's account.