Billing and Due Calendars
This function allows the users to use and create schedules to determine the amount of fees due, the billing and due dates. Billing and due date calendars are associated with tuition calculation and are used to determine the percentage of specific fees due to be paid by a particular time. A due date calendar is required.
Roles Involved: MOE DS Manage Billing
Steps to rollover:
Navigate to Main Menu > Set Up SACR > Product Related > Student Financials > Tuition and Fees > Billing and Due Calendars
The result shows a list of Due Date codes and the Description of the codes. There are 11 enlisted codes, each represents the month in the Academic Terms. The steps below need to be repeated for each code.
Once the data has been copied, change the dates according to the New Year's calendar. The following illustrations will explain further how this calculation is made using the information filled in the grid.
Term Start Date for 1520 is 13th March 2015
The charge date is every 1st of the month; in this case it is 1st April 2015 which is 18 days away from the term start date, 13th March 2015. Therefore, Component B will be 18 days.
If fees is calculated before the first of the month, due date for that month is 30th of the month cause the charge date is 1st of the month. Therefore, value of Component C will be 30 + 18 days = 48 days.
If fees is calculated anytime after the 30th of the month, the fees will be due on that day itself.
Note: The due date codes are arranged alphabetically; therefore it should start with April and ends with September.
a. In the From Term field, enter the current term. Example, 1520 for Year 2015 Term 2.
b. In the To Term field, enter the required term. Example, 1620 for Year 2016 Term 2.Note: In a term, the first two characters represent the year and the next two represent the term number. 1510 is 2015 term 1. If you are copying data from 1510, for the To Term, change only the year portion (i.e.15 to 16) to represent progression to next year. Ensure that the term number portion remains the same.
c. Click on the OK button to add the new entry. Another row will be added and the details from the term 1520 will be automatically copied over to the new row for 1620.
Note: Since students have 30 days to pay the fees posted for each month, the system will set the due date of all charges posted before the 30th of the month to 30th of the month. All charges posted after the 30th will be due immediately. Charge is posted every 1st of the month.
For Line 1
For Line 2