Setup and Maintain School Event

This function allows the users to setup campus events, meetings, staff roles and resources.

• Setup/update event
• Maintain Meeting information
• View event/meeting summary

Setup/update event

Roles Involved: School Admin – School Management & MOE - School Management

1. Navigate to Main menu > Campus community > Campus event planning > Event Management > Events.

2. Click on the Add a New Value tab.

3. Click on the Add button.

4. You will be directed to the Events page.

5. Enter the relevant data in the Description field.

6. Click on the look-up button to view list of Event Type and select the Event type.

7. Click on the look-up button and select the Academic Institution.

8. Click on Save button.

9. Click on the Event Template tab.

10. In the To Meetings section, enter the relevant data in the Event Mtg, Description and Campus Meeting type fields.

11. In the Copy From Template section, click on the Copy or Copy All button.

Note: Copy means copy current meeting configuration from pre-setup template under each event type. Copy all means copy all the meeting configuration under the selected event type.

12. Click on Save button.

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Maintain Meeting information

Roles Involved: School Admin – School Management & MOE - School Management

1. Navigate to Main menu > Campus community > Campus event planning > Event Management > Meetings.

2. In the Find an Existing Value tab, enter the values in the Event ID fields to search for existing meeting.

3. Click on Search button.

4. You will be directed to the Meetings page.

Note: If you set up meeting template at event level, it will be reflected here.

5. In the Meeting Detail section, enter the relevant data in the Meeting Date, Meeting Start Time and End Time fields.

6. Click on Meeting Sponsor tab.

7. Click on the look-up button to view list of Campus Coordinator and select the Campus coordinator.

8. Click on the look-up button to view list of Org ID and select the Org ID.

9. Click on Meeting Location tab.

10. Click on the look-up button to view list of Facility ID and select the Facility ID.

Note: School Admin can only specify campus coordinator, org ID and facility ID for their own school. MOE user can specify from all schools.

11. Click on Save button.

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View event/meeting summary

Roles Involved: School Admin – School Management & MOE - School Management

1. Navigate to to Main menu > Campus community > Campus event planning > View Event Information > Event Summary.

2. In the Find an Existing Value tab, enter the values in the Event ID fields to search for existing Event summary.

3. Click on Search button.

4. You will be directed to the Event Summary page.

5. In the Event Meeting tab, the event summary can be seen.

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